Coal India : Postal Ballot

COAL INDIA LIMITED

A Maharatna Company

CIN: L23109WB1973GOI028844

Registered office-Coal Bhawan, Premises No.-04 MAR, Plot No.-AF-III,

Action Area-1A, New town, Rajarhat, Kolkata-700156

Tel No.-033-23245555, Fax No.-033-23246510

[e-mail],Website:www.coalindia.in

Notice of Postal Ballot

[Pursuant to Section 110 of the Companies Act, 2013 read with Companies (Managementand Administration) Rules, 2014]

Dear Shareholder(s),

Notice of Postal Ballot ('Notice') is hereby given to the Shareholders of Coal India Limited ('the Company'), pursuant to the provisions of Section 108 and Section 110 of the Companies Act, 2013 ('the Act') read with Companies (Management and Administration) Rules, 2014, as amended from time to time ('Rules') read with the Circular No. 14/2020 dated April 8, 2020, Circular No. 17/2020 dated April 13, 2020, Circular No. 22/2020 dated June 15, 2020, Circular No. 33/2020 dated September 28, 2020, Circular No. 39/2020 dated December 31, 2020 and Circular No. 10/2021 dated June 23, 2021 and Circular No. 20/2021 dated December 8, 2021 issued by the Ministry of Corporate Affairs ('MCA') (hereinafter collectively referred to as 'MCA Circulars') and Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended from time to time ('SEBI Listing Regulations'), Secretarial Standard on General Meetings ('SS-2') issued by The Institute of Company Secretaries of India and other applicable provisions of the Act, Rules, Circulars and Notifications issued thereunder (including any statutory modification(s) or re- enactment thereof for the time being in force and as amended from time to time), that the Resolution as set out in this Notice is proposed for consideration by the Shareholders of the Company for passing as an Ordinary Resolution/Special resolution by means of Postal Ballot by way of voting through electronic means ('remote e-Voting'). The Company has engaged the servicesof National Depository Services (India) Limited as the agency to provide remote e-Voting facility to the Shareholders of the Company. In view of the above, please note that the physical copies of the Notice along with the Postal Ballot Forms and pre-paid business reply envelopes are not being sent to the Shareholders.

In compliance with the aforesaid MCA Circulars, this Notice is being sent only through electronic mode to those Shareholders whose email IDs are registered with the Company/Depositories/Registrar and Share Transfer Agent ('RTA'). If your email ID is not registered with the Company/Depositories/RTA, please follow the process provided in the notes to receive this Notice as well as login ID and password for participating in the remote e-Voting. The communication of the assent or dissentof the Shareholders would only take place through the remote e-Voting.

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The explanatory statement pursuant to section 102(1) and other applicable provisions of the Act read with the Rules pertaining to the Resolution setting out the material facts and the reasons thereof is appended to this Notice. The Board of Directors of the Company has, in compliance with the Rules, appointed CS. Rakhi Dasgputa, M/s. Rakhi Dasgupta

• Associates,(CP-20354)Practising Company Secretary, as Scrutinizer for conducting this Postal Ballot process through remote e-Voting, in a fair and transparent manner and they have communicated their willingness to be appointed for the said purpose. The Scrutinizer's decision on the validity of the Postal Ballot shall be final.

In accordance with the MCA Circulars, Shareholders can vote only through the remote e- Voting process. Accordingly, the Company is pleased to offer remote e-Voting facility to all its Shareholders to cast their votes electronically. Shareholders are requested to read the instructions under the section, General information and instructions relating to e- Voting in this Notice to cast their votes electronically from their respective locations. Shareholders are requested to cast their votes through the remote e-Voting process not

later than Wednesday, the 13th April'22 till 5.00 P.M.(IST) failing which it will be

strictly considered that no vote has been received from the concerned Shareholder.

Upon completion of the votes cast through remote e-Voting, the Scrutinizer shall submit her report to Chairman or any person authorized by him. The results of the Postal Ballot conducted through remote e-Voting process along with the Scrutinizer's Report shall be announced on or before 19th April'22 at the Registered Office of the Company at Coal Bhawan, Premises No.-04 MAR, Plot No.-AF-III, Action Area-1A, New town, Rajarhat, Kolkata-700156. The results along with the Scrutinizer's Report shall also be intimated to the National Stock Exchange of India Limited ('NSE') and BSE Limited ('BSE') (hereinafter collectively referred to as 'Stock Exchanges') where the Equity Shares of the Company are listed and will also be displayed on the Company's website at www.coalindia.inas well as on the website of NSDL at www.evoting.nsdl.comThe last

date for e-Voting i.e. 13th April'22 shall be deemed to be the effective date of passing of the Resolution as per SS-2.

SPECIAL BUSINESS

Item-1

To consider and, if thought fit, to pass the following resolution as an Ordinary Resolution with or without modification(s),:

"RESOLVED THAT pursuant to the provisions of Sections 152 and any other applicable provisions of the Companies Act, 2013 and the rules made thereunder (including any statutory modification(s) or re-enactment thereof for the time being in force), Regulation 17 (1C) of SEBI (LODR), 2015 as amended in SEBI (Listing Obligations and Disclosure Requirements) and provisions of any other guidelines issued by relevant authorities, Shri B. Veera Reddy [DIN: 08679590], who was appointed by the Board of Directors as an Additional Director to function as Director(Technical) of the Company with effect from 1st Feb' 2022 in terms of Section 161(1) of Companies Act, 2013, in respect of him the Company has received a notice in writing from a Member under Section 160(1) of the Companies Act, 2013 proposing his candidature for the office of the Director, be and is hereby appointed as a Whole time Director to function as Director(Technical) of the Company w.e.f 1st February' 2022 till the date of his superannuation i.e. 31st August' 2024 or until further orders, in terms of Ministry of Coal letter no 21/9/2021-ESTABLISHMENT dated 14th Jan'2022. He shall be liable to retire by rotation.

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Item-2

To consider and if thought fit, to pass the following resolution as a Special Resolution with or without modification(s):

"RESOLVED THAT pursuant to the provisions of Sections 149, 152 and any other applicable provisions of the Companies Act, 2013 as amended and the rules made thereunder (including any statutory modification(s) or re-enactment thereof for the time being in force) and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and provisions of any other guidelines issued by relevant authorities, Shri Denesh Singh, [DIN: 08038875], who was appointed by the Board of Directors as an Additional Director in the capacity of an Independent Director of the Company with effect from 1st November, 2021 and who holds office up to the date of the next annual general meeting or the last date on which the annual general meeting should have been held, whichever is earlier in terms of Section 161(1) of Companies Act, 2013, who has submitted a declaration that he meets the criteria for independence as provided in Section 149(6) of the Act and Rules framed thereunder and Regulation 16(1)(b) of the SEBI Listing Regulations, as amended and who is eligible for appointment and in respect of whom the Company has received a notice in writing from a Member under Section 160(1) of the Companies Act, 2013, proposing his candidature for the office of the Director, be and is hereby appointed as an Independent Director of the Company from 1st Nov'21 to 31st Oct'24 or until further orders, in terms of Ministry of Coal letter no- 21/19/2021- BA(x) dated 1st Nov'21.He is not liable to retire by rotation.

Item-3

To consider and if thought fit, to pass the following resolution as a Special Resolution with or without modification(s):

"RESOLVED THAT pursuant to the provisions of Sections 149, 152 and any other applicable provisions of the Companies Act, 2013 as amended and the rules made thereunder (including any statutory modification(s) or re-enactment thereof for the time being in force) and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and provisions of any other guidelines issued by relevant authorities, Shri Nageswara Rao Gollapalli, [DIN: 08461461], who was appointed by the Board of Directors as an Additional Director in the capacity of an Independent Director of the Company with effect from 1st November, 2021 and who holds office up to the date of the next annual general meeting or the last date on which the annual general meeting should have been held, whichever is earlier in terms of Section 161(1) of Companies Act, 2013, who has submitted a declaration that he meets the criteria for independence as provided in Section 149(6) of the Act and Rules framed thereunder and Regulation 16(1)(b) of the SEBI Listing Regulations, as amended and who is eligible for appointment and in respect of whom the Company has received a notice in writing from a Member under Section 160(1) of the Companies Act, 2013 proposing his candidature for the office of the Director, be and is hereby appointed as an Independent Director of the Company from 1st Nov'21 to 31st Oct'24 or until further orders, in terms of Ministry of Coal letter no- 21/19/2021-BA(x) dated 1st Nov'21. He is not liable to retire by rotation.

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