Administrative

Details

For the Thirty-Eighth Annual General Meeting

In view of COVID-19 pandemic and safety measures, Glomac Berhad ("Glomac" or "the Company") will conduct its Thirty-Eighth Annual General Meeting ("38th AGM") on a virtual basis through live streaming from the Broadcast venue to be held as follows using the remote participation and voting facilities hosted by SS E Solutions Sdn Bhd on the Securities Services e-portal ("SSeP") at https://sshsb.net.my/:-

Date & Time

: 19 October 2022 (Wednesday), at 11.00 a.m.

Broadcast Venue

: Board Room, Glomac Berhad

Level 15, Menara Glomac, Glomac Damansara

Jalan Damansara

60000 Kuala Lumpur

Wilayah Persekutuan

Modes of Communication

: 1.

Typed text in the Meeting Platform

2.

Email questions to cosec@glomac.com.myprior to the 38th AGM

Remote Participation and Voting

  1. Only shareholders whose names appear on the General Meeting Record of Depositors as at 12 October 2022 shall be eligible to participate in the 38th AGM or appoint proxy(ies) to participate and/or vote on his/her behalf.
  2. Shareholders who wish to participate at the 38th AGM are required to register as a user of SSeP as well as register for the remote participation via https://sshsb.net.my/latest by Monday, 17 October 2022. For more details, please refer to the Securities Services e-PortalAdministrative Guide in Appendix I.
  3. SSeP allowed individual and body corporate shareholders, through their appointed representatives to:
    1. Submit e-Proxy Form
    2. Register for remote participation and voting
    3. Attend and participate in the Live Stream Meeting (eLive)
    4. Vote online remotely during the Meeting (eVoting)

Appointment of Proxy

  1. If a Shareholder is unable to participate at the 38th AGM via SSeP, he/she may appoint more than one (1) proxy to participate, speak and vote on his/her behalf. He/she may also appoint the Chairman of the Meeting as his/her proxy and indicate the voting instructions in the proxy form.
  2. If you wish to participate at the 38th AGM yourself, please do not submit any proxy form. A shareholder will not be allowed to participate at the 38th AGM if his/her proxy/proxies has/have been registered to participate at the 38th AGM.
  3. The appointment of proxy may be made in a hardcopy form or by electronic means as follows:
    In Hardcopy Form
    The proxy form shall be deposited at SS E Solutions Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Wilayah Persekutuan, Malaysia, not later than 11:00 a.m. on Monday, 17 October 2022.
    By Electronic Means
    The proxy form shall be electronically lodged via SSeP platform at https://sshsb.net.my/or by fax to +603-2094 9940/+603- 2095 0292 or by email to eservices@sshsb.com.mynot later than 11:00 a.m. on Monday, 17 October 2022. For more details, please refer to the Securities Services e-PortalAdministrative Guide in Appendix I.

Administrative

Details

For the Thirty-Eighth Annual General Meeting

  1. Appointed proxies need not register for remote participation but are required to register as the users of SSeP latest by Thursday, 13 October 2022.
  2. If you have submitted your proxy form and subsequently decide to appoint another person or wish to participate personally in the 38th AGM, please write to SS E Solutions Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Wilayah Persekutuan or via SSeP at https://sshsb.net.my/not later than 11:00 a.m. on Monday, 17 October 2022 to revoke the earlier appointed proxy.

Submission of Questions

  1. Shareholders who wish to post questions to the Chairman/Board/Management can email their questions to cosec@glomac.com.mynot later than 11.00 a.m. on Wednesday, 12 October 2022.
  2. Shareholders may also submit their questions to the Chairman/Board/Management via the real time submission of typed texts through a text box within SSeP Platform before the start or during the live streaming of the 38th AGM.
  3. The Chairman/Board/Management will endeavour to respond to the relevant questions during the Meeting or by email after the Meeting.

Procedure for Securities Services e-Portal

Shareholders/proxies/corporate representatives who wishes to participate in the 38th AGM remotely via SSeP are required to follow the requirements and procedures as summarised in the Securities Services e-PortalAdministrative Guide in Appendix I.

Poll Voting

  1. The voting at the 38th AGM will be conducted by way of poll in accordance with Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad. The poll will be conducted by way of electronic voting. Poll Administrators and Independent Scrutineers will be appointed to conduct the polling process and verify the results of the poll, respectively.
  2. Access to eVoting will be opened from the commencement of the 38th AGM until the end of the voting session which will be announced by the Chairman of the 38th AGM. For more details, please refer to the Securities Services e-PortalAdministrative Guide in Appendix I.

Door Gift

No door gifts shall be provided to shareholders and/or proxies and/or corporate representatives who participate in the 38th AGM.

Enquiries on Securities Services e-Portal

If you have any enquiry on the above, please contact our Poll Administrator, SS E Solutions Sdn. Bhd., details as enclosed in Securities Services e-PortalAdministrative Guide in Appendix I.

Administrative

Details

For the Thirty-Eighth Annual General Meeting

SECURITIES SERVICES e-PORTAL ADMINISTRATIVE GUIDE

Appendix 1

Securities Services e-Portal is an online platform that will allow both individual shareholders and body corporate shareholders through their appointed representatives, to -

  • Submit proxy form electronically - paperless submission
  • Register for remote participation and voting at meetings
  • Participate in meetings remotely via live streaming
  • Vote online remotely on resolution(s) tabled at meetings (referred to as "e-Services").

The usage of the e-Portal is dependent on the engagement of the relevant e-Services by Glomac Berhad and is by no means a guarantee of availability of use, unless we are so engaged to provide. All users are to read, agree and abide to all the Terms and

Conditions of Use and Privacy Policy as required throughout the e-Portal.

Please note that the e-Portal is best viewed on the latest versions of Chrome, Firefox, Edge and Safari.

REQUIRE ASSISTANCE?

Please contact Mr. Wong Piang Yoong (DID: +603 2084 9168) or Ms. Lee Pei Yeng (DID: +603 2084 9169) or Ms. Pang Shu Shan

(DID: +603 2084 9006) or our general line (DID: +603 2084 9000) to request for e-Services Assistance during our office hours on Monday to Friday from 8:30 a.m. to 12:15 p.m. and from 1:15 p.m. to 5:30 p.m. Alternatively, you may email us at eservices@sshsb.com.my.

BEFORE THE MEETING

  1. Sign up for a user account at Securities Services e-PortalOnly if you are not an existing registered user
  1. Register for Remote Participation Where you wish to participate remotely at the meeting

OR

(C) Submit e-Proxy Form

Where you wish to appoint proxy(ies) to participate remotely on your behalf (you may also submit the hard copy Proxy Form)

ON THE DAY OF THE MEETING

(D) Join the Live Stream Meeting (eLive)

AND

(E) Vote Online Remotely during the Meeting (eVoting)

Administrative

Details

For the Thirty-Eighth Annual General Meeting

BEFORE THE MEETING

(A) Sign up for a user account at Securities Services e-Portal

Step 1

Visithttps://sshsb.net.my/

We require 1 working day to process all user

Step 2

Sign up for a user account

sign-ups. If you do not have a user account with

Step 3

Wait for our notification email that will be sent within one (1)

the e-Portal, you will need to sign up for a user

Step 4

working day

account by the deadlines stipulated below.

Verify your user account within seven (7) days of the notification

Your registered email address is your User ID.

email and log in

To register for the meeting under (B) below, please sign up for a user account by 17 October 2022.

To submit e-Proxy Form under (C) below, please sign up for a user account by 13 October 2022,

failing which you may only be able to submit the hard copy proxy form.

This is a ONE-TIME sign up only. If you already have a user account,

please proceed to either (B) or (C) below.

    1. Register for Remote Participation at the Meeting
  • Log in tohttps://sshsb.net.my/ with your registered email and password.
  • Look for Glomac Berhadunder Company Name and 38th AGM on 19 October 2022 at 11:00 a.m. - Registration for Remote Participationunder Corporate Exercise / Event and click ">" to register for remote participation at the meeting.

Step 1 Check if you are attending as -

  • Individual shareholder
  • Corporate or authorised representative of a body corporate
    For body corporates, the appointed corporate / authorised representative has to upload the evidence of authority (e.g. Certificate of Appointment of Corporate Representative, Power of Attorney, letter of authority or other documents proving authority). All documents that are not in English or Bahasa Malaysia have to be accompanied by a certified translation in English in one (1) file. The originalevidence of authority and translation thereof, if required, have to be submitted at the office of SS E Solutions Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Wilayah Persekutuan for verification before the registration closing date and time above.

Step 2 Submit your registration.

  • All shareholders must register for remote participation at the meeting and are highly encouraged to register as early as possible and before the eLive access date and time [see (D) below] in order to ensure timely access to the meeting. Access shall be granted only to eligible shareholders in accordance with the General Meeting Record of Depositors as at 12 October 2022.
  • A copy of your e-Registration for remote participation can be accessed via My Records (refer to the left navigation panel).
  • Your registration will apply to all the CDS account(s) of each individual shareholder / body corporate shareholder that you represent. If you are both an individual shareholder and representative of body corporate(s), you need to register as an individual and also as a representative for each body corporate.
  • As the meeting will be conducted on a virtual basis, we highly encourage all shareholders to remotely participate and vote at the meeting, failing which, please appoint the Chairman of the meeting as proxy or your own proxy(ies) to represent you.

Administrative

Details

For the Thirty-Eighth Annual General Meeting

(C) Submit e-Proxy Form

Meeting Date and Time

Proxy Form Submission Closing Date and Time

Wednesday, 19 October 2022 at 11:00 a.m.

Monday, 17 October 2022 at 11:00 a.m.

  • Log in tohttps://sshsb.net.my/with your registered email and password.
  • Look for Glomac Berhadunder Company Name and 38th AGM on 19 October 2022 at 11:00 a.m. - Submission of Proxy Formunder Corporate Exercise / Event and click ">" to submit your proxy forms online for the meeting by the submission closing date and time above.

Step 1 Check if you are submitting the proxy form as -

  • Individual shareholder
  • Corporate or authorised representative of a body corporate
    For body corporates, the appointed corporate / authorised representative is to upload the evidence of authority (e.g. Certificate of Appointment of Corporate Representative, Power of Attorney, letter of authority or other documents proving authority). All documents that are not in English or Bahasa Malaysia have to be accompanied by a certified translation in English in one (1) file. The originalevidence of authority and translation thereof, if required, have to be submitted at the office of SS E Solutions Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Wilayah Persekutuan for verification before the proxy form submission closing

date and time above.

Step 2 Enter your CDS account number or the body corporate's CDS account number. Then enter the information of your proxy(ies) and the proportion of your securities to be represented by your proxy(ies).

You may appoint the Chairman of the meeting as your proxy where you are not able to participate remotely.

Step 3 Proceed to indicate how your votes are to be casted against each resolution.

Step 4 Review and confirm your proxy form details before submission.

  • A copy of your submitted e-Proxy Form can be accessed via My Records (refer to the left navigation panel).
  • You need to submit your e-Proxy Form for every CDS account(s)you have or represent.

PROXIES

All appointed proxies need not register for remote participation under (B) above but if they are not registered users of the e-Portal, they will need to sign up as users of the e-Portal under (A) above by 13 October 2022. PLEASE NOTIFY YOUR PROXY(IES) ACCORDINGLY. Upon processing the proxy forms, we will grant the proxy access to remote participation at the meeting to which he/she is appointed for instead of the shareholder, provided the proxy must be a registered user of the e-Portal,failing which, the proxy will not be able to participate at the meeting as the meeting will be conducted on a virtual basis.

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Glomac Bhd published this content on 30 August 2022 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 30 August 2022 06:33:07 UTC.