Bolan Castings : Procedure for evoting and voting through Postal Ballot

ARAFAT MUSHIR

Company Secretary

Tel: [phone] Fax: [phone] Email: [e-mail] Web: www.bolancastings.com

Procedure for Electronic Voting Facility and

Voting through Postal Ballot on Special Business

The shareholders are hereby notified that pursuant to Companies (Postal Ballot) Regulations, 2018 ("the Regulations") the Securities and Exchange Commission of Pakistan ("SECP") has directed all the listed companies to provide the right to vote through electronic voting facility and voting by post to the members on all businesses classified as special business.

Accordingly, the shareholders of the Company will be allowed to exercise their right to vote through electronic voting facility or voting by post for the special business in its AGM to be held on Saturday, October 28, 2023 at 12.00 noon, in accordance with the requirements and subject to the conditions contained in the aforesaid Regulations.

For the convenience of the shareholders, ballot paper is annexed to this notice and the same is also available on the Compa- ny's website at www.bolancastings.com for the purpose of being downloaded.

October 20, 2023

Procedure for E-Voting:

1. Details of the e-voting facility will be shared through an e-mail with those shareholders of the Company who have their valid CNIC numbers, cell numbers, and e-mail addresses available in the register of members of the Company by the close of business of October 18, 2023.
2. The web address, login details, will be communicated to members via email. The security codes will be communicated to members through SMS from web portal of CDC Share Registrar Services Limited (being the e-voting service provider).
3. Identity of the shareholders intending to cast vote through e-Voting shall be authenticated through electronic signature or authentication for login.
4. E-Votinglines will start from October 24, 2023, 09:00 a.m. and shall close on October 27, 2023 at 5:00 p.m. Shareholders can cast their votes any time during this period. Once the vote on a resolution is casted, he / she shall not be allowed to change it, subsequently.

Procedure for Voting through Postal Ballot:

The shareholders shall ensure that duly filled and signed ballot paper, along with copy of Computerized National Identity Card (CNIC), should reach the Chairman of the Company through post on the Company's Registered Address Main RCD Highway, Hub Chowki, District Lasbela, Balochistan or email at [e-mail] one day before the AGM on October 27, 2023, during working hours. The signature on the ballot paper shall match the signature on the CNIC.

Tel: [phone] Fax: [phone] Email: [e-mail] Web: www.bolancastings.com

POSTAL BALLOT PAPER

For poll/voting through post for the Special Business at the Annual General Meeting to be held on Saturday, October 28, 2023, at 12:00 noon at Registered Office of the Company Main RCD Highway, Hub Chowki, District Lasbela, Balochistan

Folio /CDS Account Number

Name of Shareholder / Proxy Holder

Registered Address

Number of Shares Held

CNIC / Passport No. (in case of foreigner) (Copy to be attached)

Additional information and enclosures (in case of representative of body corporate, corporation, and Federal Government)

Name of Authorized Signatory

CNIC / Passport No. (in case of foreigner) (Copy to be attached)

Resolutions for Agenda:

1. To ratify and approve the transactions carried out in the normal course of business with Group companies for the year ended June 30, 2023 by passing the following resolution as a special resolution:
   RESOLVED that the transactions carried out in normal course of business with Group companies as disclosed in note 36 to the financial statements for the year ended June 30, 2023 be and are hereby ratified and approved.
2. To authorize Chief Executive of the Company to approve transactions carried out and to be carried out in normal course of business with Group companies during the year ending June 30, 2024 by passing the following resolutions, with or without modification, as special resolutions:
   RESOLVED that the Chief Executive of the Company be and is hereby authorized to approve all the transactions carried out and to be carried out in normal course of business with Group companies during the year ending June 30, 2024, subject to final approval/ratification by the shareholders after the end of the year.
   FURTHER RESOLVED that the Chief Executive of the Company be and is hereby authorized to take any and all necessary actions and sign / execute any and all such documents / indentures, by whatever name called, as may be required in this regard on behalf of the Company.
3. To consider, and if thought fit, pass following resolutions, with or without modification as a special resolution for amendment in Article 9.11 of the Articles of Association of the Company:
   RESOLVED that in Article 9.11 the figure 'Rs. 50,000' be and is hereby substituted with the figure 'Rs.75,000'.
   FURTHER RESOLVED that Chief Executive and / or Company Secretary of the Company be and is / are hereby authorized to fulfill all legal, corporate and procedural formalities and file all necessary documents as may be necessary or incidental for the purpose of implementing the aforesaid resolution.
4. To consider and approve the circulation of Annual Audited Financial Statements of the Company through QR enabled code and web link instead of circulating the said financial statements through CD/DVD/USB, by passing the following resolution, with or without modification, as an ordinary resolution:
   RESOLVED that circulation of Company's annual audited financial statements containing annual statement of financial position, profit or loss account, auditors' report and directors' report etc. to its members through QR enabled code and web-link instead of circulating the said financial statements through CD/DVD/USB, be and is hereby approved.

INSTRUCTIONS FOR POLL

1. Please indicate your Vote by ticking () the relevant box.
2. In case both the boxes are marked as (), your ballot paper shall be treated as "Rejected".

I/we hereby exercise my / our vote in respect of the above resolutions through postal ballot by conveying my/our assent or dissent to the resolutions by placing tick () mark in the appropriate box below.

Resolution

I / We assent the Resolution (FOR) I / We assent the Resolution (AGAINST)

Resolution for Agenda No. 5

Resolution for Agenda No. 6

Resolution for Agenda No. 7

Resolution for Agenda No. 8

Notes:

1. Duly filled ballot paper should be sent to the Chairman through post at Registered Office of the Company, Main RCD Highway, Hub Chowki, District Lasbela, Balochistan, or email at [e-mail].
2. Copy of CNIC / Passport (in case of foreigner) should be enclosed with the postal ballot form.
3. Ballot paper should reach the Chairman within business hours by or before October 27, 2023. Any postal ballot received after this date, will not be considered for voting.
4. Signature on ballot paper should match with signature on CNIC / Passport.
5. Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written ballot paper will be rejected.
6. In case of representative of a body corporate, corporation or Federal Government, the Ballot Paper Form must be accompanied by a copy of the CNIC of an authorized person, an attested copy of Board Resolution, Power of Attorney, Authorization Letter etc. in accordance with Section(s) 138 or 139 of the Companies Act, 2017 as applicable. In case of foreign body corporate etc. all documents must be attested by the Counsel General of Pakistan having jurisdiction over the member. Ballot Paper form has also been placed on the website of the company at www.bolancastings.com or same may be used, as published in the newspapers.
   Signature of Shareholder / Proxy holder / Authorized Signatory (in case of corporate entity, please affix Company / Stamp)
   Date:_____________________

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www.bolancastings.com [e-mail]0092-853-3632920092-853-364036

www.bolancastings.com [e-mail] 0092-853-363292 0092-853-364036

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