HelloFresh : Notice on the Convocation Pursuant to Section 125 German Stock Corporation Act (Table 3 EU-DVO A-F)

HelloFresh SE

Information pursuant to Sec. 125 (1) AktG in conjunction with Section 125 (5) AktG, Art. 4 (1), Table 3 of the Annex to Implementing

Regulation (EU) 2018/1212

Type of information

Description

		A. Specification of the message
1.	Unique identifier of the event		Ordinary virtual Annual General Meeting of HelloFresh SE 2023
			In the format according to the Implementing Regulation (EU) 2018/1212:
			e333ac17bccfed118145005056888925
2.	Type of message		Invitation to the virtual Annual General Meeting
			In the format according to the Implementing Regulation (EU) 2018/1212:
			NEWM
		B. Specification of the issuer

1. ISIN

DE000A161408

2. Name of issuer

HelloFresh SE

	C. Specification of the meeting
1.	Date of the General Meeting	12 May 2023
		In the format according to the Implementing Regulation (EU) 2018/1212:
		20230512
2.	Time of the General Meeting	10:00 CEST (corresponds to 08:00 UTC)
		In the format according to the Implementing Regulation (EU) 2018/1212:
		08:00 UTC (Coordinated Universal Time)
3.	Type of General Meeting	Ordinary virtual Annual General Meeting without physical presence of
		shareholders or their proxies (with the exception of proxies appointed by the
		Company)
		In the format according to the Implementing Regulation (EU) 2018/1212:
		GMET
4.	Location of the General Meeting	URL of the virtual general meeting:
		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
		general-meeting.html
		Location within the meaning of the German Stock Corporation Act: business
		premises of Grünebaum Gesellschaft für Event Logistik mbH, Lützowplatz 15 /
		Karl-Heinrich-Ulrichs-Straße 22/24, 10785 Berlin, Germany
5.	Record Date	Record Date bearer shares: 20 April 2023, 24:00 CEST (equivalent to 22:00
		UTC)
		In the format according to the Implementing Regulation (EU) 2018/1212:
		Record Date bearer shares 20230420, 22:00 Uhr UTC (Coordinated Universal
		Time)
6.	Uniform Resource Locator (URL)	https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
		general-meeting.html
	D. Participation* in the general meeting - Voting by correspondence
1.	Method of participation by shareholder	Voting by correspondence
		In the format according to the Implementing Regulation (EU) 2018/1212: EV
2.	Issuer deadline for the notification of participation	Registration for the Annual General Meeting by May 5, 2023, 24:00 (CEST)
		(corresponds to 22:00 UTC)
		In the format according to the implementing regulation (EU) 2018/1212:
		20230505; 22:00 Uhr UTC (Coordinated Universal Time)
3.	Issuer deadline for voting	For voting by postal vote or email: 11 May 2023, 24:00 (CEST) (corresponds to
		22:00 UTC).
		In the format according to Implementing Regulation (EU) 2018/1212:
		20230511; 22:00 UTC (Coordinated Universal Time).
		For voting by postal vote via the InvestorPortal: still during the Annual General
		Meeting on 12 May 2023
		In the format according to Implementing Regulation (EU) 2018/1212:
		20230512, still during the Annual General Meeting.

0134622-0000003 EUO3: 2003952226: 2

1

04.04.2023

The following applies to all types of postal voting: The prerequisite for exercising the voting right by postal voting is that the registration and the proof of shareholding are provided in due form and time.

D. Participation* in the general meeting - Participation* through proxy

1. Method of participation by shareholder		Authorisation by
		- granting of power of attorney and instructions to the
		proxies appointed by the Company and bound by instructions
		proxies appointed by the Company;
		- Granting of power of attorney and, if applicable, instructions to
		an intermediary, a shareholders' association,
		a proxy adviserperson who offers himself in a businesslike
		manner
		to shareholders for the exercise of voting rights at the Annual
		General Meeting;
		- the granting of proxy and, where applicable, instructions to
		third parties;
		In the format according to Implementing Regulation (EU) 2018/1212: PX
2. Issuer deadline for the notification of participation		Registration for the Annual General Meeting until 5 May 2023, 24:00 (CEST)
		(corresponds to 22:00 UTC)
		In the format according to Implementing Regulation (EU) 2018/1212:
		20230505; 22:00 UTC (Coordinated Universal Time)
3. Issuer deadline for voting		For the granting of proxy and instructions to the proxies nominated by the
		Company and bound by instructions by mail or email: 11 May 2023, 24:00
		(CEST) (corresponds to 22:00 UTC)
		In the format according to Implementing Regulation (EU) 2018/1212:
		20230511; 22:00 UTC (Coordinated Universal Time)
		For the granting of power of attorney and instructions to the proxies
		appointed by the Company and bound by instructions via the InvestorPortal:
		still during the Annual General Meeting on 12 May 2023
		In the format according to Implementing Regulation (EU) 2018/1212:
		20230512, still during the Annual General Meeting.
		The following applies to all types of proxies: Registration in due form and time
		and proof of shareholding are required in each case. Proxies (including
		intermediaries, proxy advisors, shareholders' associations and persons who
		offer themselves in a businesslike manner to shareholders to exercise voting
		rights at the Annual General Meeting) must, for their part, use the proxies
		appointed by the Company and bound by instructions or the postal vote to
		cast their votes.
	E. Agenda - Agenda item 1
1. Unique identifier of the agenda item	1
2. Title of the agenda item		Presentation of the adopted annual financial statements and the consolidated
		financial statements approved by the Supervisory Board as at 31 December
		2022, the combined management report for the Company and the Group for
		the financial year 2022, the report of the Supervisory Board for the financial
		year 2022 and the report of the Management Board on the disclosures
		pursuant to Section 289a (1), Section 315a (1) of the German Commercial
		Code (HGB)
		In the format according to Implementing Regulation (EU) 2018/1212 (short
		summary): Presentation of annual financial statements, consolidated financial
		statements and reports for the financial year 2022
3. Uniform Resource Locator (URL) of the materials		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
		general-meeting.html
4. Vote	---

5. Alternative voting options

---

		E. Agenda - Agenda item 2
1.	Unique identifier of the agenda item		2
2.	Title of agenda item		Resolution on the appropriation of the balance sheet profit of HelloFresh SE
			for the financial year 2022
3.	Uniform Resource Locator (URL) of the materials		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
			general-meeting.html

0134622-0000003 EUO3: 2003952226: 2

2

04.04.2023

4.	Vote		Binding vote
			In the format according to Implementing Regulation (EU)
			2018/1212: BV
5.	Alternative voting options		In favor, vote against, abstention, blank
			In the format according to Implementing Regulation (EU)
			2018/1212: VF, VA, AB, BL
		E. Agenda - Agenda item 3
1.	Unique identifier of the agenda item		3
2.	Title of agenda item		Resolution on the discharge of the members of the Management Board for
			the financial year 2022
3.	Uniform Resource Locator (URL) of the materials		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
			general-meeting.html
4.	Vote		Binding vote
			In the format according to Implementing Regulation (EU)
			2018/1212: BV
5.	Alternative voting options		In favor, vote against, abstention, blank
			In the format according to Implementing Regulation (EU)
			2018/1212: VF, VA, AB, BL
		E. Agenda - Agenda item 4
1.	Unique identifier of the agenda item		4
2.	Title of agenda item		Resolution on the discharge of the members of the Supervisory Board for the
			financial year 2022
3.	Uniform Resource Locator (URL) of the materials		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
			general-meeting.html
4.	Vote		Binding vote
			In the format according to Implementing Regulation (EU)
			2018/1212: BV
5.	Alternative voting options		In favor, vote against, abstention, blank
			In the format according to Implementing Regulation (EU)
			2018/1212: VF, VA, AB, BL
		E. Agenda - Agenda item 5
1.	Unique identifier of the agenda item		5
2.	Title of agenda item		Resolution on the appointment of the auditor of the annual financial
			statements and the auditor of the consolidated financial statements for the
			financial year 2023 and of the auditor for any review of the condensed
			financial statements and the interim management report in the financial year
			2023 and for any review of additional interim financial information in the
			financial years 2023 and 2024
			In the format according to Implementing Regulation (EU) 2018/1212 (short
			summary): Resolution on the appointment of the auditor
3.	Uniform Resource Locator (URL) of the materials		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
			general-meeting.html
4.	Vote		Binding vote
			In the format according to Implementing Regulation (EU)
			2018/1212: BV
5.	Alternative voting options		In favor, vote against, abstention, blank
			In the format according to Implementing Regulation (EU)
			2018/1212: VF, VA, AB, BL
		E. Agenda - Agenda item 6
1.	Unique identifier of the agenda item		6
2.	Title of the agenda item		Resolution on the election of the members of the Supervisory Board
3.	Uniform Resource Locator (URL) of the materials		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
			general-meeting.html
4.	Vote		Regarding agenda item 6.1 on the election of Mr John H. Rittenhouse: Binding
			vote
			In the format according to Implementing Regulation (EU)
			2018/1212: BV
			Regarding agenda item 6.2 on the election of Ms Ursula Radeke-Pietsch:
			Binding vote
			In the format according to Implementing Regulation (EU)
			2018/1212: BV

0134622-0000003 EUO3: 2003952226: 2

3

04.04.2023

		Regarding agenda item 6.3 on the election of Ms Susanne Schröter-Crossan:
		Binding vote
		In the format according to Implementing Regulation (EU)
		2018/1212: BV
		Regarding agenda item 6.4 on the election of Mr Stefan Smalla: Binding vote
		In the format according to Implementing Regulation (EU)
		2018/1212: BV
		Regarding agenda item 6.5 on the election of Mr Derek Zissman: Binding vote
		In the format according to Implementing Regulation (EU)
		2018/1212: BV
5. Alternative voting options		Regarding agenda item 6.1 on the election of Mr John H. Rittenhouse: In
		favor, vote against, abstention, blank
		In the format according to Implementing Regulation (EU)
		2018/1212: VF, VA, AB, BL
		Regarding agenda item 6.2 on the election of Ms Ursula Radeke-Pietsch: In
		favor, vote against, abstention, blank
		In the format according to Implementing Regulation (EU)
		2018/1212: VF, VA, AB, BL
		Regarding agenda item 6.3 on the election of Ms Susanne Schröter-Crossan: In
		favor, vote against, abstention, blank
		In the format according to Implementing Regulation (EU)
		2018/1212: VF, VA, AB, BL
		Regarding agenda item 6.4 on the election of Mr Stefan Smalla: In favor, vote
		against, abstention, blank
		In the format according to Implementing Regulation (EU)
		2018/1212: VF, VA, AB, BL
		Regarding agenda item 6.5 on the election of Mr Derek Zissman: In favor, vote
		against, abstention, blank
		In the format according to Implementing Regulation (EU)
		2018/1212: VF, VA, AB, BL
	E. Agenda - Agenda item 7
1. Unique identifier of the agenda item		7
2. Title of the agenda item		Resolution on the approval of the compensation report for the financial year
		2022
3. Uniform Resource Locator (URL) of the materials		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
		general-meeting.html
4. Vote		Advisory vote
		In the format according to Implementing Regulation (EU)
		2018/1212: AV
5. Alternative voting options		In favor, vote against, abstention, blank
		In the format according to Implementing Regulation (EU)
		2018/1212: VF, VA, AB, BL
	E. Agenda - Agenda item 8
1. Unique identifier of the agenda item		8
2. Title of the agenda item		Resolution on the amendment of Article 8 (2) sentence 1 of the Articles of
		Association (term of appointment of members of the Supervisory Board)
3. Uniform Resource Locator (URL) of the materials		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
		general-meeting.html
4. Vote		Binding vote
		In the format according to Implementing Regulation (EU)
		2018/1212: BV
5. Alternative voting options		In favor, vote against, abstention, blank
		In the format according to Implementing Regulation (EU)
		2018/1212: VF, VA, AB, BL
	E. Agenda - Agenda item 9

1. Unique identifier of the agenda item

9

0134622-0000003 EUO3: 2003952226: 2

4

04.04.2023

2.	Title of agenda item		Resolution on the insertion of a new Article 14 (4) of the Articles of
			Association (authorization of the Management Board to hold a general
			meeting in virtual form)
3.	Uniform Resource Locator (URL) of the materials		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
			general-meeting.html
4.	Vote		Binding vote
			In the format according to Implementing Regulation (EU)
			2018/1212: BV
5.	Alternative voting options		In favor, vote against, abstention, blank
			In the format according to Implementing Regulation (EU)
			2018/1212: VF, VA, AB, BL
		E. Agenda - Agenda item 10
1.	Unique identifier of the agenda item		10
2.	Title of agenda item		Resolution on the amendment of Article 17 (2) of the Articles of Association to
			enable Supervisory Board members to participate ion a virtual general
			meeting by means of video and audio transmission
3.	Uniform Resource Locator (URL) of the materials		https://ir.hellofreshgroup.com/websites/hellofresh/English/5000/annual-
			general-meeting.html
4.	Vote		Binding vote
			In the format according to Implementing Regulation (EU)
			2018/1212: BV
5.	Alternative voting options		In favor, vote against, abstention, blank
			In the format according to Implementing Regulation (EU)
			2018/1212: VF, VA, AB, BL
	F. Specification of the deadlines regarding the exercise of other shareholders rights - Amendment of Agenda
1.	Object of deadline		Request for amendments to the agenda
2.	Applicable issuer deadline		11 April 2023, 24:00 (CEST) (corresponds to 22:00 UTC)
			In the format according to Implementing Regulation (EU) 2018/1212:
			20230411; 22:00 UTC (Coordinated Universal Time)
	F. Specification of the deadlines regarding the exercise of other shareholders rights - Countermotion
1.	Object of deadline		Transmission of countermotions to a specific item on the agenda
2.	Applicable issuer deadline		27 April 2023, 24:00 (CEST) (corresponds to 22:00 UTC)
			In the format according to Implementing Regulation (EU) 2018/1212:
			20230427; 22:00 UTC (Coordinated Universal Time)
	F. Specification of the deadlines regarding the exercise of other shareholders rights - Election proposal
1.	Object of deadline		Transmission of election proposals
2.	Applicable issuer deadline		27 April 2023, 24:00 (CEST) (corresponds to 22:00 UTC)
			In the format according to Implementing Regulation (EU) 2018/1212:
			20230427; 22:00 UTC (Coordinated Universal Time)
	F. Specification of the deadlines regarding the exercise of other shareholders rights - Submission of statements
1.	Object of deadline		Submission of statements
2.	Applicable issuer deadline		6 May 2023, 24:00 (CEST) (corresponds to 22:00 UTC)
			In the format according to Implementing Regulation (EU) 2018/1212:
			20230506; 22:00 UTC (Coordinated Universal Time)

F. Specification of the deadlines regarding the exercise of other shareholders rights - Electronic filing of objections against resolutions

		of the general meeting
1.	Object of deadline		Electronic filing of objections against resolutions of the general meeting of
			shareholders
2.	Applicable issuer deadline		On 12 May 2023 from the beginning of the Annual General Meeting until its
			end
			In the format according to Implementing Regulation (EU) 2018/1212:
			20230512; from the beginning of the general meeting until its end
	F. Specification of the deadlines regarding the exercise of other shareholders rights - Request for confirmation of the counting of
			votes
1.	Object of deadline		Making a request for confirmation of the counting of votes
2.	Applicable issuer deadline		12 June 2023, 24:00 (CEST) (corresponds to 22:00 UTC)
			In the format according to Implementing Regulation (EU) 2018/1212:
			20230612; 22:00 UTC (Coordinated Universal Time)

*The term "participation" is used above not as physical participation within the meaning of Section 118 of the German Stock Corporation Act, but exclusively as participation in the virtual Annual General Meeting within the meaning of Section 118a of the German Stock Corporation Act.

0134622-0000003 EUO3: 2003952226: 2

5

04.04.2023