Guardian Capital Partners : EXTRAORDINARY GENERAL MEETING (INITIAL)

GUARDIAN CAPITAL PARTNERS PLC (PQ 49)

"Renuka House"

69, Sri Jinaratana Road,

Colombo 02.

13th January 2022

Dear Shareholder/s

VIRTUAL EXTRAORDINARY GENERAL MEETING OF GUARDIAN CAPITAL

PARTNERS PLC

Following the issuance of guidelines by the Colombo Stock Exchange (CSE) due to the COVID- 19 pandemic situation in the Country, and in the interest of protecting public health and facilitating compliance with the Health and Safety guidelines issued by the Government of Sri Lanka the Extraordinary General Meeting (EGM) of GUARDIAN CAPITAL PARTNERSPLC will be held virtually as per the manner prescribed below

1. The Extraordinary General Meeting (EGM) of GUARDIAN CAPITAL PARTNERS
   PLC will be held at "RENUKA HOUSE‟, No. 69, Sri Jinaratana Road, Colombo 2 at 3.30 p.m. on Wednesday, 9th February 2022.
2. The EGM shall be held in compliance with the principles set out in the guidelines issued by the CSE.
3. The Board of Directors, Company Secretaries Representatives from the Registrars and Auditors and the Shareholders will participate in the meeting through audio or audiovisual means as a measure to maintain social distancing requirements to mitigate the dangers of spreading the virus.
4. For any further queries on this matter, please contact any one of the following staff members during Office hours (8.30 a.m. to 5.00 p.m.) any working day on [phone]

Name	Email
Ms.R.Priyadharshini	[e-mail]
Ms. W.A.D.M. Wickramasinghe	[e-mail]
Yours faithfully
By Order of the Board,
Sgd.
Renuka Enterprises (Pvt) Ltd
Company Secretaries

- 2 -

Note

1. In the interest of protecting public health and facilitating compliance with the Health and Safety guidelines issued by the Government of Sri Lanka, the Extraordinary General Meeting of GUARDIAN CAPITAL PARTNERSPLC will be a virtual meeting held by participants joining through audio or audiovisual means or through their dully appointed proxy in the manner specified in the attachment "Guidelines and Registration process for the Extraordinary General Meeting (EGM) via online meeting platform‟
2. The EGM will be held in line with the guidelines issued by the Colombo Stock Exchange and as per applicable laws. The EGM is scheduled on the assumption that no curfew will be in force on the EGM date and that there would be no restriction imposed by the authorities on conduction of meetings.
3. The Chairman, and the members of the Board of Directors, Company Secretaries, Representatives from the Registrars, Auditors and Shareholders will participate in the meeting through audio or audiovisual means as a measure to maintain social distancing requirements to mitigate the dangers of spreading the virus.

GUARDIAN CAPITAL PARTNERS PLC

GUIDELINES AND REGISTRATION PROCESS FOR THE EXTRAORDINARY GENERAL

MEETING (EGM) VIA ONLINE MEETING PLATFORM

Shareholders / Proxy holders who wish to participate in the Extraordinary General Meeting of GUARDIAN CAPITAL PARTNERS PLC to be held via an Online Meeting Platform (Virtual EGM), could do so by using a smart phone or a desktop computer.

If a Shareholder/Proxy holder intends to join the Virtual EGM via a smart phone, it is necessary for him/her to download the "Zoom Mobile App" onto his /her smart phone.

Similarly if a Shareholder/Proxy holder wishes to attend the Virtual EGM via a desktop computer, the link can be opened by downloading the "Zoom Desktop App" to the respective desktop computer (compatible web browser: Google Chrome).

1. Shareholder who wish to participate in the Virtual EGM of GUARDIAN CAPITAL PARTNERS PLC either by themselves or through their Proxies are requested to forward their details to the Company Secretaries as per the attached REGISTRATION FORM.
2. The duly completed and signed REGISTRATION FORM should be delivered to the Company Secretaries, Address/Email / Tel to be received by the Secretaries by 3.00 p.m. on 7th February 2022. If participation in the meeting through a Proxy, the duly completed and signed FORM OF PROXY should accompany the REGISTRATION FORM.
   Note:
   If a Proxy is appointed, the information set out in the REGISTRATION FORM pertaining to the Proxy holder should tally with the information indicated in the duly completed FORM OF PROXY submitted by the Shareholder.
3. The Company will verify all registration requests and identification details received as aforesaid, against the details of Shareholders set out in the Shareholders‟ Register and accept the registrations for the Virtual EGM if it is satisfied with the request and supporting documents (if any).
   Shareholders whose registration requests are accepted will receive an email confirmation from the Company acknowledging the acceptance of their request.
4. The Shareholders who successfully complete their registration as set out in 4 above, will receive the log in link for participation in the meeting referred to as "Join the Virtual EGM
   GUARDIAN CAPITAL PARTNERS PLC" and credentials.
5. In order to join the Virtual EGM, participants are required to click on "Join the Virtual EGM of GUARDIAN CAPITAL PARTNERS PLC". In some instances the system call for the credentials and if that is required, please enter the credentials to gain access to the Virtual EGM.

1. On completion of this process, you will be directed to the Virtual EGM Zoom Platform, where you can participate in the Virtual EGM.
   It is recommended that the Shareholders / Proxy holders complete the process join the EGM at least ten (10) minutes before the start of the EGM. The Online Meeting Platform will be active thirty (30) minutes before the time appointed for the commencement of the meeting.
2. Shareholders/Proxy holders may use the Q & A tab to submit their questions or concerns in typed format .
3. When declaring the voting on a resolution, Chairman will take in to account the voting of the Shareholders/ Proxy holders participating virtually
4. 30 seconds will be allocated for Shareholders/ Proxy holders to cast their vote in respect of each resolution. The results will be processed and announced by the Chairman 15 seconds after the end of the time slot allocated for voting.
5. In a situation where a Poll is demanded and Shareholders are required to vote on the Poll, a mechanism similar to that referred to for voting, will be applicable. This will be moderated by the Chairman of the meeting.
   It is advised to check the online EGM access at least 3 hours prior and also ensure that your devices have an audible sound system so that you could be participate in the EGM comfortably.

Annexure

GUARDIAN CAPITAL PARTNERS PLC

EXTRAORDIANRY GENERAL MEETING

REGISTRATION OF SHAREHOLDER DETAILS FOR ONLINE VIRTUAL MEETING

To: GUARDIAN CAPITAL PARTNERS PLC

"Renuka House"

No. 69, Sri Jinaratana Road,

Colombo 2.

1. Full Name of the Shareholder: ………………………………………………………………......

……………………………………………………………………………………………………..

1. Shareholder‟s Address: …………………………………………………………………...............

…………………………………………………………………………………………………….

1. Shareholder‟s NIC No. / Passport No. / Co. Reg No.: …………………………………………..
2. Shareholder‟s Contact No.: (Residence) ……………………… (Mobile)………………............
3. Name of the Proxy Holder: ………………………………………………………………………
4. Proxy holder‟s NIC No. / Passport No. / Co. Reg. No.: …………………………………………
5. Proxy holder‟s Contact No.: (Residence) …………………………. (Mobile)……………….......
6. Shareholder‟s/ Proxy holder‟s E-mail: ……………………………………………………………
7. Participation at the EGM Via an online platform: YES /NO
8. Name of Joint holder/s (If any): (i) ………………………………………………………………
   (ii)……………………………………………………………….
9. National Identity card number/s of Joint holder/s: (i)…………………..….(ii)…………………..

…………………………………	…………………………	…………………………..
Shareholder‟s signature/Date	1st Joint holder‟s signature/Date	2nd Joint holder‟s signature/Date

Note:

1. Shareholders are requested to provide their email address in the space provided in order to forward the Virtual EGM Zoom link & necessary instruction, if they wish to attend the EGM through the online platform.
2. In the case of a Company/Corporation, the Shareholder details form must be under its Common Seal which should be affixed and attested in the manner prescribed by its Articles of Association.
3. In the case of a Power of Attorney, the Shareholder Details Form signed by the Power of Attorney must be deposited at the Registered Office of the Company for registration.