Antarctica : Annual General Meeting

RUMA SUCHANTI

Digitally signed by

RUMA SUCHANTI Date: 2022.09.05 15:41:11 +05'30'

ANTARCTICA LIMITED

Registered Office: 1A, Vidyasagar Street, Kolkata -

700009 CIN: L22219WB1991PLC051949

Website: www.antarctica-packaging.com, email: [e-mail]

Mobile No. 9830217177

NOTICE

NOTICE isthhereby given that the 30th Annual General Meeting of the Members of the Company will be held on Friday , 30 September, 2022 at 11.00 a.m. at Registered Office Address 1A, Vidyasagar Street, Kolkata -700009 to transact the following Businesses :

Ordinary Business

1. To receive, consider and adopt the Audited Financial Statements of the Company for the financial year ended 31st March, 2022 and the Reports of the Auditors and Directors thereon.
2. To appoint a Director in place of Mr. Rohit Kuthari (DIN: 00679976) who retires by rotation and being eligible offers himself for re- appointment.
3. Appointment of M/s. S. Guha & Associates, Chartered Accountants, as Statutory Auditors of the Company for a term of 5 (five) consecutive years.
   To consider and if thought fit, to pass the following Resolution as an Ordinary Resolution:-
   "RESOLVED THAT pursuant to the provisions of Section 139, 142 and other applicable provisions ,if any, of the Companies Act,2013 (the Act) and Rules framed thereunder, as amended or re-enactment from time to time ,and pursuant to the recommendation of the Audit Committee of the Company. M/s. S. Guha & Associates, Chartered Accountants (Firm

Registration No. 322493E) be and is hereby appointed as the Statutory Auditors of the Company

in	place	of retiring Auditors M/s. Shankar Goswami &	Associates (FRN: 328460E)
to	hold	office for a period of five(5) consecutive years from the conclusion of 30th Annual
General	Meeting (AGM) of the Company until the conclusion of	35th AGM of the Company to

be held in the year 2027 at such remuneration as may be mutually agreed between the Board of Directors and the Auditors."

"RESOLVED FURTHER THAT the Board of Directors of the Company be and is hereby authorized to do all acts, deeds and things and take all such steps as may be necessary or expedient to give effect to this resolution."

Regd.Office:	By Order of the Board of Directors
1A,Vidyasagar Street	FOR ANTARCTICALIMITED
Kolkata 700009.

Date: 3	rd	Ruma Suchanti
August, 2022	(Company Secretary)
		Membership No. A13794

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IMPORTANT NOTES :

1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A PROXY/ PROXIES TO ATTEND AND VOTE ON A POLL INSTEAD OF HIMSELF/HERSELF. SUCH A PROXY/ PROXIES NEED NOT BE A MEMBER OF THE COMPANY. A person can act as proxy on behalf of members not exceeding fifty (50) and holding in the aggregate not more than ten percent of the total share capital of the Company. However, a Member holding more than 10% of the total issued share capital of the Company carrying voting rights may appoint a single person as Proxy for another person or shareholder.
   The instrument of Proxy in order to be effective, should be deposited at the Registered Office of the Company, duly completed and signed, not less than 48 hours before the commencement of the meeting. A Proxy form is sent herewith. Proxies submitted on behalf of the companies, societies etc., must be supported by an appropriate resolution/authority, as applicable. The Proxy-holder shall prove his identity at the time of attending the Meeting. A proxy shall not have right to speak at AGM and shall not be entitled to vote except on poll.
2. Corporate Members/Trusts/Societies etc. intending to send their authorised representatives to attend the meeting are requested to send a duly certified copy of the Board/Managing Committee Resolution together with the specimen signature of the representative authorised under the said Resolution to attend and vote on their behalf at theMeeting.
3. Members holding shares in physical mode are requested to intimate changes in their address alongwith proof of address/bank mandate to the Registrar and Share Transfer Agents (RTA), M/s. Maheshwari Datamatics (Private) Ltd.

Members holding shares in electronic mode are requested to send the intimation for change of address / bank mandate to their respective Depository Participant.

1. Members who hold shares in physical form in multiple folios in identical names or joint holding in the same order of names are requested to write to the Company's RTA, enclosing their share certificates to enable the Company to consolidate their holdings into a single folio.
2. Shareholders are also requested to take immediate action to demat their shares to avail easy liquidity since trading of shares of the Company are under compulsory demat mode as per the regulation of SEBI.
3. Pursuant to the provisions of Section 91 of the Companies Act, 2013 & Regulation 42(5) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations 2015, the Register of Members and Share Transfer Books of the Company will remain closed from Tuesday, 27/09/2022 to Friday, 30/09/2022 (both days inclusive). A person, whose name is recorded in the Register of Members or in the Register of Beneficial Owners maintained by the depositories as on the cut off date i.e., Friday, 23/09/2022 only shall be entitled to avail the facility of either e-voting or voting at the AGM through ballot paper.
4. The Securities and Exchange Board of India (SEBI) has mandated the submission of Permanent Account Number (PAN) by every participant in Securities market. Members holding shares in electronic form are, therefore, requested to submit their PAN to their Depository Participants with whom they are maintaining their demat accounts. Members holding shares in physical form can submit their PAN details to the R&T Agent or to the Registered Office of the Company.
5. To prevent fraudulent transactions, members are advised to exercise due diligence and notify the Company of any change in address or demise of any member as soon as possible. Members are also advised not to leave their demat account(s) dormant for long. Periodic statement of holdings should be obtained from the concerned DepositoryParticipant and holdings should be verified.
6. In terms of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014

as amended effective 19th March, 2016 and Listing Regulations with stock exchange, the Resolutions proposed at this AGM will be transacted through electronic voting system from a place other than the venue of the Meeting ("remote e-voting")for which purpose the Company has engaged the services of NSDL. The Board of Directors has appointed Mohammad Tausif of M/s. Tausif & Associates, (ACS: 40656, COP: 18170), Practicing Company Secretaries, Kolkata as the Scrutinizer for this purpose.

1. Details under Regulation 36(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 of the Stock Exchange in respect of the Director seeking re-appointment/appointment at the Annual General Meeting, forms integral part of the notice. The Director have furnished the requisite declaration for his re-appointment.

11. The facility for ballot will be available at the AGM venue for those Members who do not cast their votes by remote evoting prior to the AGM. Members, who cast their votes by remote e- voting prior to the AGM, may attend the meeting but will not be entitled to cast their votes once again.

1. Electronic copy of the Notice and Annual Report of the 30th Annual General Meeting of the Company inter alia indicating the process and manner of e-voting along with Attendance Slip and Proxy Form is being sent to all the members whose email IDs are registered with the Company/Depository Participants(s) for communication.
2. Members holding shares in physical form can now avail the facility of nomination in respect of shares held by them pursuant to the Companies Act, 2013. The prescribed Form (Form SH 13) can be obtained from the Share Department of the Company. Members desiring to avail this facility, may send their Nomination Form (in duplicate) duly filled in, to the Company or its Share Transfer Agents M/s. Maheshwari Datamatics Pvt. Ltd. 23,R.N.Mukherjee Road,5th Floor, Kolkata - 700001, by quoting their respective Folio Numbers.
3. Members can now get their e-mail address registered with the Company if they want to receive the notices of the Company, for holding general meetings, postal ballot and any other purpose, through electronic mode in pursuance to 'Green Initiative' taken by the Company.
4. Members may also note that the Notice of the 30th Annual General Meeting, the Annual Report for 2022 will also be available on the Company's website: [e-mail]. For any communication, the shareholders may also send requests to the Company's investor email id: [e-mail].
5. In terms of the SEBI Listing Regulations, securities of listed companies can only be transferred in dematerialized form with effect from 1st April, 2019. .In view of the above, Members are advised to dematerialize the shares held by them inphysical form.

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17. Voting at the AGM

I. In compliance with provisions of Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended by the Companies (Management and Administration) Rules, 2015 and Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements), Regulations, 2015, & Secretarial Standards issued on General Meetings (SS-2) issued by the Institute of Company Secretaries of India ,the Company is pleased to provide members facility to exercise their right to vote at the Annual General Meeting (AGM) by Poll.

The facility for voting at the venue of AGM will be available only to the Members who have not cast their votes through remote e-voting. Members who have cast their votes by remote e-voting prior to AGM may attend the meeting but shall not be entitled to cast their votes again.

The instructions for shareholders voting electronically are as under:

1. The remote e-voting period begins on Wednesday, 27/09/2022 (9:00 am) and ends on Thursday, 29/09/2022 (5:00 pm).

During this period shareholders' of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date (record date) of Friday 23/09/2022 may cast their vote electronically. The e- voting module shall be disabled by NSDL for voting thereafter. Once the vote on a resolution is cast, the Member shall not be allowed to change it subsequently

18. The Explanatory Statement pursuant to Section 102 of the Companies Act, 2013 (the 'Act'), is annexed hereto.

THE INTRUCTIONS FOR SHAREHOLDRES FOR REMOTE E-VOTING ARE AS UNDER:

1. In terms of SEBI circularno. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020 on e- Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e-Votingfacility.

Pursuant to abovesaid SEBI Circular, Login method for e-Voting and joining virtual meetings for

Individual shareholders holding securities in Demat mode CDSL / NSDL is given below:

Type	of	Login Method
shareholders
Individual		1) Users who have opted for CDSL Easi / Easiest facility, can login through their
	existing user id and password. Option will be made available to reach	e-Voting
Shareholders	page without any further authentication. The URL for users to login to Easi /
holding		Easiest	arehttps://web.cdslindia.com/myeasi/home/login	or	visit
securities in		www.cdslindia.comand click on Login icon and select New System Myeasi.
Demat mode		2) After successful login the Easi / Easiest user will be able to see the e-Voting option
with CDSL		for eligible companies where the evoting is in progress as per the information
		provided by company. On clicking the evoting option, the user will be able to see e-
		Voting page of the e-Voting service provider for casting your	vote during the
		remote e-Voting period or joining virtual meeting & voting during the meeting.
		Additionally, there is also links provided to access the system ofall	e-Voting
		Service Providers i.e. CDSL/NSDL/KARVY/LINKINTIME, so that the user can
		visit the e-Voting service providers' website directly.

1. If the user is not registered for Easi/Easiest, option to register is available athttps://web.cdslindia.com/myeasi/Registration/EasiRegistration
2. Alternatively, the user can directly access e-Voting page by providing Demat

Account	Number	and	PAN	No.	from	a	e-Voting	link
availableon	www.cdslindia.com	home	page	or	click	on

https://evoting.cdslindia.com/Evoting/EvotingLoginThe system will authenticate the user by sending OTP on registered Mobile & Email as recorded in the Demat Account. After successful authentication, user will be able to see the e-Voting option where the evoting is in progress and also able to directly access the system of all e-Voting Service Providers.

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Individual	1) If you are already registered for NSDL IDeAS facility, please visit the e-Services
website of NSDL. Open web browser by typing the following URL:
Shareholders	https://eservices.nsdl.comeither on a Personal Computer or on a mobile. Once the
holding	home page of e-Services is launched, click on the "Beneficial Owner" icon under
securities in	"Login" which is available under 'IDeAS' section. A new screen will open. You
demat mode	will have to enter your User ID and Password. After successful authentication, you
with NSDL	will be able to see e-Voting services. Click on "Access to e-Voting" under e-Voting
	services and you will be able to see e-Voting page. Click on company name or e-
	Voting service provider name and you will be re-directed to e-Voting service
	provider website for casting your vote during the remote e-Voting period or joining
	virtual meeting & voting during the meeting.
	2) If the user is not registered for IDeAS e-Services, option to register is available at
	https://eservices.nsdl.com. Select "Register Online for IDeAS "Portal or click at
	https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp
	3) Visit the e-Voting website of NSDL. Open web browser by typing the following
	URL: https://www.evoting.nsdl.com/either on a Personal Computer or on a mobile.
	Once the home page of e-Voting system is launched, click on the icon "Login"
	which is available under 'Shareholder/Member' section. A new screen will open.
	You will have to enter your User ID (i.e. your sixteen digit demat account number
	hold with NSDL), Password/OTP and a Verification Code as shown on the screen.
	After successful authentication, you will be redirected to NSDL Depository site
	wherein you can see e-Voting page. Click on company name or e-Voting service
	provider name and you will be redirected to e-Voting service provider website for
	casting your vote during the remote e-Voting period
Individual	You can also login using the login credentials of your demat account through your
Shareholders	Depository Participant registered with NSDL/CDSL for e-Voting facility. After
(holding	successful login, you will be able to see e-Voting option. Once you click on e-
securities in	Voting option, you will be redirected to NSDL/CDSL Depository site after
demat mode)	successful authentication, wherein you can see e-Voting feature. Click on
login through	company name or e-Voting service provider name and you will be redirected to e-
their	Voting service provider website for casting your vote during the remote e-Voting
Depository	period
Participants

Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website.

Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. CDSL and NSDL

Login type	Helpdesk details
Individual Shareholders holding	Members facing any technical issue in login can
securities in Demat mode with CDSL	contact CDSL helpdesk by sending a request at
	[e-mail] contact at
	022- 23058738 and 22-23058542-43.
Individual Shareholders holding	Members facing any technical issue in login can
securities in Demat mode with NSDL	contact NSDL helpdesk by sending a request at
	[e-mail] or call at toll free no.: 1800
	1020 990 and 1800 22 44 30

Login method for e-Votingfor Physical shareholders and shareholders other than individual holding in

Demat form

Step 1: Log-in to NSDL e-Voting system at https://www.evoting.nsdl.com.

Step 2: Cast your vote electronically on NSDL e-Voting system.

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