Tamil Nadu Newsprint and Papers : Procurement of Water wall Panels for TNPL Power Boiler # 7 through E-Tendering

MM/SP/TENDER 222313006210

12th January 2023

Dear Sir,

Sub: Procurement of Water wall Panels for TNPL Power Boiler # 7 through E-Tendering - reg.

Ref: Our Press Tender No. 222313006210 dated 12th January 2023

We, Tamil Nadu Newsprint and Papers Limited (TNPL), would like to procure Water wall Panels for TNPL Boiler #7 on delivered at TNPL, Kagithapuram basis for through E-Tendering against the above referred tender. In this connection, please find enclosed the following:

1	E-TENDERING TERMS AND CONDITIONS	Annexure - I
2	QUALIFYING CRITERIA	Annexure - II
3	MATERIAL , QUANTITY, SPECIIFCATION & SCOPE OF WORK	Annexure - III
4	GENERAL TERMS AND CONDITIONS	Annexure - IV
5	TERMS AND CONDITIONS FOR E-REVERSE AUCTION (e-auction)	Annexure - V
6	PROCESS COMPLIANCE STATEMENT	Annexure - VI
7	TECHNICAL CUM COMMERCIAL BID	Annexure - VII
8	PRICE BID SCHEDULE	Annexure - VIII

The tenderers are requested to go through the General terms and conditions of the Tender, Terms and Conditions for Reverse Auction (e-auction) and Process Compliance Statement carefully.

The due date for submission of Tender documents including the Technical Cum Commercial Bid along with Tender fee/EMD and the Price bid through E-procurement portal (https://tntenders.gov.in/nicgep/app) is 24.01.2023 before 3:00 PM. The Technical Cum Commercial Bid will be opened through online portal at 04:00 PM on 25.01.2023.

TENDER OPENING AND TECHNICAL BID EVALUATION

1. Technical Bid opening will be done online and technical evaluation will be undertaken after the due date of submission of online Bid.
2. TNPL will examine the Technical Bids against the Qualifying criteria and Technical cum Commercial bid given in the Tender document.
3. Evaluation will be conducted based on the documents submitted by the Bidder. The Bids which did not meet Qualifying criteria will be rejected and further evaluation will not be carried out.
4. Decision of TNPL is final and no dispute can be raised by any Bidder for rejection of their Bids and no claims on this account will be entertained.
5. The Bidders whose Bids meet the Eligibility Criteria and Technical specifications of the tender will be called as "Technically Qualified Bidders".

TAMIL NADU NEWSPRINT AND PAPERS LIMITED

Tender No: 222313006210 - Water wall Panels for TNPL Boiler # 7

1. If any of the documents, required to be submitted along with the Technical Bid is found wanting, the offer is liable to be rejected at that stage. However, TNPL at its discretion may call for any clarification regarding the document within a stipulated time period through e-mail. In case of non-compliance to such queries, the Bid shall be rejected without entertaining further correspondence in this regard.
2. In case if the Bidder failed to comply with the requirements of TNPL, such Bids will be rejected as "Technically non-responsive".

The technical offers except price Bid will be opened by TNPL tender opening committee at Purchase section, Kagithapuram through https://tntenders.gov.in/nicgep/app.

Please note that, the points asked for in Annexure-II are the qualifying factors of the Tender. Tenderers who do not comply with the conditions with documentary proof (wherever required) will not be qualified in the Tender for Price bid opening and E-reverse auction stage.

OPENING OF THE PRICE BIDS:

The date and time of opening of Price Bids will be later notified to registered e-mail to the Bidders who fulfill the Qualification criteria (Annexure-II) and whose bids are found to be commercially and technically acceptable.

TENDER FINALISATION METHOD:

The tenderers are advised to note that at the Price Bid / E-Reverse auction/, they have to quote the rate on FOR Kagithapuram basis.

The tenderers, on their own interest, should ensure that all the documents required are furnished in the online portal. Tenders received without the relevant documents would summarily be rejected.

Tenderers are advised to take note of the payment terms given in clause 7 of Annexure IV - General Terms and Conditions

Note: At the price bid stage, TNPL would adopt the following methodology to finalize the tender.

1. In the e-tender, the price bids received from the technically qualified bidders will be opened electronically. TNPL will be fixed opening price for E-Reverse auction. Technically qualified bidders only will be allowed to participate in the E-reverse auction process

Note : All the clarification in the document and specification at once shall be requested by E-mailto GM (Purchase) at [e-mail]/ [e-mail]

TNPL reserve the right to reject any or all tenders at it's own discretion without assigning any reason whatsoever and TNPL is not responsible for any other delay in submission of online bid on due date and time (Server time) through E-tendering portal https://tntenders.gov.in/nicgep/app.

Thanking you,

Yours faithfully,

For TAMIL NADU NEWSPRINT AND PAPERS LIMITED,

GENERAL MANAGER (PURCHASE)

Encl: as above

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TAMIL NADU NEWSPRINT AND PAPERS LIMITED

Tender No: 222313006210 - Water wall Panels for TNPL Boiler # 7

ANNEXURE - I: E-TENDERING TERMS AND CONDITIONS

INSTRUCTION TO BIDDERS FOR SUBMISSION OF ONLINE BIDS IN E-TENDER

Techno-commercial bids and price bids should be submitted through the link https://tntenders.gov.in/nicgep/app

The tender will be processed online through e-tender and e-reverse auction. The bidder shall submit his response through bid submission to the tender in the online procurement platform at NIC's website https://tntenders.gov.in/nicgep/app. No other forms of bid submission is accepted. Bidders are requested to quote their price through the online e-procurement portal/system only.

The procedures to be followed are explained below:

1. Techno-CommercialBids are to be filled in the given formats attached. The required and mandatory formats are available in the Tender Document in the e-portal.
2. Price Bids are to be filled in the e-portal in the relevant web pages enabled for the bidders. Price

bids will be opened before- reverse auction.

• Bidders are requested to read these instructions and terms & conditions before submitting their online tenders.
• The Bidders are required to submit soft copies of their Bids electronically on the TAMILNADU GOVERNMENT E PROCUREMENT Portal, using valid Digital Signature Certificates. The necessary instructions were given to assist the Bidders in registering on the TAMILNADU GOVERNMENT E PROCUREMENT Portal, prepare their Bids in accordance with the requirements and submitting their Bids online on the TAMILNADU GOVERNMENT E PROCUREMENT Portal.
• More useful information for submitting online Bids on the TAMILNADU GOVERNMENT E PROCUREMENT Portal may be obtained at:https://tntenders.gov.in/nicgep/app)

The bidding under this contract is electronic bid submission through website https://tntenders.gov.in/nicgep/apponly. Detailed guidelines for viewing bids and submission of online bids are given on the website. The bidder's can logon to this website and view the invitation for Bids and can view the details of Materials /works for which bids are invited.

• REGISTRATION:

1. The bidders needs to submit bids online. However, the bidders are required tohave enrolment/registration in the website by clicking on the link "Online bidder enrolment" which is free of charge.
2. As part of the enrolment process, the bidders are required to choose a unique username and assign a password for their accounts.
3. Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These details would be used for any communication from the e- Portal.
4. Upon enrolment, the bidders are required to register their valid Digital Signature Certificate (DSC) (Class Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with their profile.
5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC to others which may lead to misuse.
6. Bidder then can login to the site through the secured login by entering their user ID / password and the password of the DSC / e-Token.

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TAMIL NADU NEWSPRINT AND PAPERS LIMITED

Tender No: 222313006210 - Water wall Panels for TNPL Boiler # 7

2. 0 CONTACT PERSONS @ NIC:

For queries related to registration and online bidding (NIC):

e-mail: [e-mail]

Contact No.: 044 - 24461505

CONTACT PERSONS @ TNPL:

Intercom	TNPL CUG Mobile	Email
Number
2849	9489400798	[e-mail]

3.0 SYSTEM REQUIREMENT:

1. Operating System: Windows 7 or above, RAM - 1GB and above
2. Internet connectivity with at least 2 Mbps speed
3. Internet browser: IE 9 and above (or) Mozilla Firefox 3.5 up to version 49
4. Signing type: Digital Signature (class III)
5. JRE 8.0 software to be downloaded and installed in the system.

To enable ALL active X controls and disable 'use pop up blocker' under Tools→Internet Options→ custom level (Please run IE settings once)

1. SEARCHING FOR TENDER DOCUMENT:
2. There are various search options built in the Website, to facilitate bidders to search active tenders by several parameters. These parameters could include Tender ID, organization name, location, date, value, etc.
3. Once the bidders have selected the tenders they are interested in, they may download the required documents/tender schedules. These tenders can be moved to the respective 'My Tenders' folder. This would enable the Tamil Nadu Govt. e- Procurement Portal, to intimate the bidders through SMS / e-mail in case there is any corrigendum issued to the tender document.
4. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk.

1. PREPARATION OF BIDS:
2. Bidder should take into account any corrigendum published on the tender document before submitting their bids.
3. Bidders are requested to go through the NIT and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid.
4. Bidders, in advance, should get ready the bid documents to be submitted as indicated in the tender document and generally, they can be in PDF / XLS / RAR / DWF / JPG formats. Bid documents may be scanned with 100 dpi, which helps in reducing size of the scanned document. Since the uploaded documents shall be downloaded for evaluation of bid, bidders are advised to upload clear scanned copies.

5.4 The completed bid comprising scanned copy of the proof for the payment of EMD and necessary technical and commercial documents should be uploaded on the website along with signed and scanned copies of requisite certificates as are mentioned in the different sections in the tender document.

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TAMIL NADU NEWSPRINT AND PAPERS LIMITED

Tender No: 222313006210 - Water wall Panels for TNPL Boiler # 7

6.0 PROCEDURE FOR ELECTRONIC SUBMISSION OF BIDS:

The bidder shall submit through online the requirements under qualification criteria, Technical Documents and Price Schedule/BOQ as per tender. All the documents are to be signed digitally. After electronic online bid submission, the system generates a unique bid reference number which is time stamped. This shall be treated as acknowledgement of bid submission.

1. Bidder should login to the site well in advance for Bid submission so that they can upload the Bid in time i.e. on or before the Bid submission time. Bidder will be responsible for any delay due to other issues.
2. The Bidder has to digitally sign and upload the required Bid documents one by one as indicated in the Bid document.
3. Bidder has to select the payment option as "offline" to pay the tender fee / EMD as applicable and enter details of the instrument.
4. Bidder should prepare and submit the EMD as per the instructions specified in the Bid document.
5. Bidders are requested to note that they should necessarily submit their price Bids in the format provided and no other format is acceptable. If the price Bid has been given as a standard BOQ format with the tender document, then the same is to be downloaded and to be filled by the Bidder. Bidders are required to download the BOQ file, open it and complete the Blue colored (unprotected) cells with their respective financial quotes and other details (such as name of the Bidder etc). No other cells should be changed. Once the details have been completed, the Bidder should save it and submit it online, without changing the filename. If the BOQ file is found to be modified by the Bidder, the Bid will be rejected.
6. The server time (which is displayed on the Bidders' dash board) will be considered as the standard time for referencing the deadlines for submission of the Bids by the Bidders, opening of Bids etc. The Bidders should follow this time during Bid submission.
7. All the documents being submitted by the Bidders would be encrypted to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of Bid opening. The confidentiality of the Bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. Any Bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/Bid openers public keys.
8. The uploaded Bid documents become readable only after the tender opening by the authorized Bid openers
9. Upon the successful and timely submission of Bid (i.e., after Clicking "Freeze Bid Submission" in the portal), the portal will give a successful Bid submission message & a Bid summary will be displayed with the Bid no. and the date & time of submission of the Bid with all other relevant details.
10. The Bid summary has to be printed and kept as an acknowledgement of the submission of the Bid.
11. In all cases, Bidders should use their own ID and Password along with Digital Signature certificate at the time of submission of their Bid.

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