Tamil Nadu Newsprint and Papers : Supply of Imported Limestone Cement grade on delivered at TNPL LSFM factory basis.

MM/SP/TENDER/212233000569

08/01/2022

Dear Sir,

Sub: Supply of Imported Limestone Cement grade on delivered at TNPL LSFM factory basis - reg.

Ref: Our Global Press Tender No. 212233000569 dt.08/01/2022

We, Tamil Nadu Newsprint and Papers Limited (TNPL), would like to procure 50,000MT  5%of

Imported Limestone - Cement Grade on delivered at TNPL LSFM factory basisagainst the

above referred tender. In this connection, please find enclosed the following:

1	Qualifying factors	Annexure - I
2	General Terms and Conditions	Annexure - II (A)
3	Specification for Imported Limestone - Cement Grade	Annexure - II (B)
4	Terms & Conditions	Annexure - II (C)
5	Terms & Conditions for Reverse Auction	Annexure - II (D)
6	Process Compliance Statement	Annexure - II (E)
7	Technical cum Commercial Bid	Annexure - III
8	Price Bid schedule (to be filled separately)	Annexure - IV

The tenderers are requested to go through the General terms and conditions of the Tender, Terms and Conditions for Reverse Auction (e-auction) and Process Compliance Statement carefully and attach one copy of the same duly signed in all pages as a token of acceptance along with the Technical Commercial Bid.

The tender is to be submitted in a sealed cover super scribing the tender number and due date. Please write on the top of the cover in capital letters as " TECHNICAL CUM COMMERCIAL BID" addressed to DEPUTY GENERAL MANAGER (PURCHASE) - Purchase Department, Tamil Nadu Newsprint and Papers Limited, Kagithapuram Post, Karur Dist, Tamil Nadu. PIN.639 136.

The price bid (Annexure IV) should also be sent in a separate sealed cover super scribing Tender No and Due date along with Technical Cum Price Bid. Both the covers containing PRICE BID and TECHNICAL CUM COMMERCIAL BID are to be sent in one sealed cover superscribing the Tender no and due date.

The due date for submission of Tender documents (Technical cum Commercial Bid and Price Bid) is 25.01.2022 before 3.00 PM

TAMIL NADU NEWSPRINT AND PAPERS LIMITED

Tender No:212233000569 - Imported Limestone - Cement Grade

Initially the Technical cum Commercial Bid will be scrutinized and those who qualify in the Technical cum Commercial Bid, satisfying all the tender conditions, will only be considered for PRICE BID Stage.

Please note that the points asked for in Annexure-I are the qualifying factors of the Tender. Tenderers who do not comply with the conditions with documentary proof (wherever required) will not be qualified in the Tender for reverse auction stage.

TENDER FINALISATION METHOD:

The tenderers are advised to note that at the e-auction/Price Bid, they have to quote the rate on C&F Tuticorin basis taking the following into consideration.

1. Quantity and quality determination at TNPL site as per terms and conditions of the tender.
2. The contract would be split into 2 parts
3. 1. Purchase order on the overseas principals for material on C&F Tuticorinbasis.
   2. Work order on you/your authorized agency towards stevedoring, handling up to loading operations at port
4. The customs duty would be paid by TNPL.
5. Illustration to arrive at the lowest rate among the offers received from tenderers based on landed cost (Net of GST) is enclosed as Annexure V.
6. Pre-berthingdelay, if any, will be to supplier's account only.

The tenderers, on their own interest, should ensure that all the documents required are furnished. Tenders received without the relevant documents would summarily be rejected.

Tenderers are advised to take note of the payment terms given in clause 7 of Annexure II (C) - Terms and Conditions.

Note: At the price bid stage, TNPL would adopt the following methodology to finalise the tender.

1. Price bid will be obtained from the tenderer in a separate sealed cover along with technical cum commercial bid.
2. TNPL would fix the opening price and minimum bid decrement for the e-auction and the date and time of e-auction will be communicated to the qualified parties.
3. After closing of the e-auction, TNPL will open the Price Bids in the presence of interested bidders. The date and time of opening of price bids will be informed to the qualified bidders.
4. The lowest offer received either through e-auction or in the price bid, whichever is lower, will only be considered for placement of order.

TNPL reserve the right to reject any or all tenders at it's own discretion without assigning any reason whatsoever and TNPL is not responsible for postal or any other delay in submission of bid on due date and in time.

Thanking you,

Yours faithfully,

For TAMIL NADU NEWSPRINT AND PAPERS LIMITED,

DEPUTY GENERAL MANAGER (PURCHASE)

Encl: as above

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TAMIL NADU NEWSPRINT AND PAPERS LIMITED

Tender No:212233000569 - Imported Limestone - Cement Grade

IMPORTED LIMESTONE - CEMENT GRADE-ANNEXURE: I -QUALIFYING FACTORS:

1. The Imported Limestone - Cement Grade offered should conform to TNPL specifications.
2. TENDER FEE & EMD: Tender fee of Rs.590/- and EMD of Rs.2,00,000/- (Rupees Two Lac only) should be submitted by DD drawn in favour of TAMIL NADU NEWSPRINT AND PAPERS LIMITED payable at
   KARUR through courier addressed to DEPUTY GENERAL MANAGER (PURCHASE) so as to reach before due date. Offers received without EMD are liable for rejection. TNPL will not entertain any request for adjusting the EMD from the tenderer's due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer.
   TNPL will not entertain any request for adjusting the EMD from the tenderer's due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer.
3. Acceptance to provide Performance Bank Guarantee for Rs.25,00,000/- as per tender terms.
4. Supply performance: Tenderer should have supplied Imported Limestone - Cement Grade to Industrial Units in India / Overseas in any one calendar year of 2019/2020/2021and the certificate of the consumer for quantity and satisfactory Contract performance should be furnished in ORIGINAL. The performance qualifying criteria is to be met by the party on whom the order is to be placed.
5. Support Letter from the Mines: In case of submission of offer by an Agent, the tenderer should furnish a copy of support letter from the Mine Owner (as per format attached) for offering Imported Limestone - Cement Grade to TNPL against this tender. The detailed specifications of Imported Limestone - Cement Grade offered against this tender should be furnished in the above support letter. The original support letter should be sent by the mine owner (as per format attached) directly to DEPUTY GENERAL MANAGER (PURCHASE), Tamil Nadu Newsprint and Papers Limited, Kagithapuram-639 136, Karur Dist, Tamil Nadu, India in a separate sealed cover superscribing the tender number and mentioning in capital letters as "MINE SUPPORT LETTER" on top of the cover and the same should reach TNPL within the due date.
6. The tenderer should commit to supply the entire tender quantity of the tender and confirm the schedule given in the tender.

6. Submission of Sample:

The tenderer is required to submit 2 kgs of Limestone Sample offered to be supplied against the tender for testing the suitability as per the specifications of TNPL. In case of non-receipt of sample, the tender will not be considered. TNPL will not be responsible for any delay in receipt of sample and sample received after the due date will not be considered.Those who fail to submit the sample in time and whose sample is not found acceptable their tender will not be considered.

The sample should be sent directly by the mine owner along with mine support letter to TNPL. The tenderers are expected to submit only one sample meeting our requirement. In case any tenderer submits more than one sample, only one sample will be tested and the result of such sample will be considered for evaluation purpose

Only those tenderers, whose samples are accepted, will be considered for Price bid stage and further processing. In case of non acceptance/non submission of sample, the offer will not be considered for further processing. The test result of our Laboratory will be final and binding and no dispute will be entertained.

1. Acceptance of price validity as per tender terms.
2. Submission of tender within the due date and time.

NOTE: Tenderers who do not comply with the above conditions will not be qualified in the tender for further processing.

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TAMIL NADU NEWSPRINT AND PAPERS LIMITED

Tender No:212233000569 - Imported Limestone - Cement Grade

ANNEXURE - II (A) - GENERAL TERMS AND CONDITIONS

PURCHASER:

• Purchaser means Tamil Nadu Newsprint and Papers Limited having its Registered Office at No 67, Mount Road, Guindy, Chennai 600 032. The term Purchaser includes successors and assigns of Tamil Nadu Newsprint and Papers Limited.

SUPPLIER:

• Supplier means the persons, firm or corporation to which the contract is addressed. The term supplier includes its successors and assigns.

COMPLETE AGREEMENT:

• The order/contract to be finalised including the terms and conditions, the work specifications hereto and any additional terms and conditions incorporated into and attached hereto.

• MATERIAL & QUANTITY:Imported Limestone - Cement Grade & Quantity: 50,000MT  5%.
  PRICE:
  The price should be quoted on C&F Tuticorinbasis inclusive of all port charges (both loading and unloading ports), vessel demurrage charges and all other incidental expenses such as pilotage and berth hire charges, light dues, harbour dues, other taxes, assessment, night/holiday charges and other charges with respect to the vessel at port of discharge. In case of customs duty relating to Anchorage, Lightrage and barging & Vessel demurrage charges etc., the same has to be paid by supplier.

• The stevedoring & handling charges, wharfage & siding charges and cargo related charges at discharge port will be borne by supplier.
  In addition to C&F rate in USD, stevedoring and handling charges in INR shall be quoted as per the Annexure-IV- price bid schedule. RBI exchange rate on the tender due date would be considered to convert the C & F rate in USD into INR. Based on the above, landed cost (Net of GST) would be calculated for each tenderer and the L1 rate would be arrived. An illustration of the workings is enclosed herewith as annexure V for reference.

• The price quoted and accepted against the tender would be FIRM for the entire duration of the contract.

• The price quoted is also inclusive of all rights (if any) of patent, registered design or trade mark and the Supplier shall indemnify the Purchaser against all claims in respect of the same.
  SAMPLING AND ANALYSIS:
• • The tenderer is required to submit 2 Kgs of Limestone Sample offered to be supplied against the tender for testing the suitability as per the specifications of TNPL.
  • The sample should be sent directly by the mine owner along with mine support letter to TNPL.
  • TNPL will not be responsible for any delay in receipt of sample and sample received after the due date will not be considered.
  • Only those tenderers, whose samples are accepted, will be considered for Price bid stage and further processing. In case of non acceptance/non submission of sample, the offer will not be considered for further processing.
  • The consignment should be accompanied by certification of Sampling and Analysis as per

• ISO/British/ASTM Standard or any other International Standards mutually agreed upon. The certificate shall contain the necessary details including conformity of size stipulations of contract. The certificate shall be arranged by the Supplier at his cost. For the purpose of the contract, sampling and analysis carried out at TNPL site shall be binding on both the parties. On arrival of the consignment at TNPL site, the 3rd party Inspection Agency (mutually agreed for both Buyer and Seller) shall draw samples from each truck in the presence of representatives of Purchaser and Supplier. The samples drawn will be prepared for analysis by the 3rd party Inspection Agency in accordance with standard procedure. All analysis shall be in accordance with the IS 2109 and IS 1760. One part will be analyzed by the 3rd party Inspection Agency at TNPL lab in the presence of Purchaser and Supplier and this will be binding on all parties. Second part to be retained as referee sample under joint lock and custody of 3rd party Inspection Agency and TNPL for a period of 3 months.

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TAMIL NADU NEWSPRINT AND PAPERS LIMITED

Tender No:212233000569 - Imported Limestone - Cement Grade

ANNEXURE - II (A)- GENERAL TERMS AND CONDITIONS

The final results of analysis given by the 3rd party Inspection Agency at TNPL will be binding on both Purchaser and Supplier for all purposes including payment. The charges incurred for conducting discharge port analysis and at TNPL site by third party Independent Inspection Agency shall be borne by Purchaser. The Supplier shall furnish to the Purchaser a certificate of sampling and analysis issued at the load port, stating the following.

a) Calcium Carbonate as CaCO3	d) Magnesium as MgO e) Al2O3, f)Fe2O3
b) Silica as SiO2 c) Moisture content	g) Stone size

VALIDITY:

The rate should be valid for a period of 15 days after the date of e-auction/price bid opening.

• No tenderer is permitted to withdraw his quoted rate within the validity period. In case of withdrawal of offer, the EMD will be forfeited and TNPL may claim additional expenses, if any incurred, from the tenderer due to withdrawal of offer by him.
  FORCE MAJEURE:
  If, at any time during the continuance of the contract, the performance in whole or in part of any obligations under this contract shall be prevented or delayed by reasons of any war, hostility, acts of public enemy, acts of civil commotion, strikes, lockouts, sabotages, fire, floods, explosions, epidemics, quarantine restrictions or other acts of God, Acts of

Government in the country of Origin(hereinafter referred to as eventualities) then provided

10 notice of the happening of any such eventualities is given by the Supplier within 7 days from the date of occurrence thereof, neither party shall, by reasons of such eventuality, be entitled to terminate this contract not shall have any claim for damages against the other. Deliveries under this contract shall be resumed as soon as practicable after such eventuality has come to an end or ceased to exist. Provided that if the performance in whole or part by the Supplier or any obligation under this contract is prevented or delayed by reasons of any eventuality for a period exceeding 30 days, TNPL may at its option terminate this contract by notice in writing.

The Customs Duty will be paid by TNPL directly to the customs authorities only after receipt

11 of load port analysis conforming to the specifications. In case of delay in furnishing load port analysis, the Supplier shall pay customs duty, which shall be reimbursed by TNPL on receipt of load port analysis conforming to the specifications.

PENALTY FOR SUPPLY OF LIMESTONE WITH SHALES AND STONES:

In case the material supplied is found contaminated with shales and stones, such rejects

1. would be segregated and the additional cost incurred for segregation of shales and stones will be debited from Supplier's stevedoring bills.
   Also TNPL reserves the right to reject the entire cargo of such contaminated supplies.
   LIQUIDATED DAMAGES (LD) CLAUSE:
   In the event of Supplier's failure to ship the material within the time specified for shipment, the Supplier shall have to pay Liquidated Damages a sum equivalent to Half percent of the C&F price of material, which the Supplier had failed to ship as aforesaid, for each and every week (part of a week being treated as a full week) during which the material is not shipped after the
2. contracted shipment period provided. However, such liquidated damages shall not apply to any period of extension granted by the Purchaser under Force Majeure conditions. The total liquidated damages shall not exceed five percent (5%) of the contract price of the material so delayed. The Purchaser will also be at liberty to cancel the order, if the supply is not completed within the accepted delivery and resort to risk purchase as per clause no.22 notwithstanding the liquidity damages applicable for the belated supplies.

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