Shezan International : PUBLICATION OF BALLOT PAPER FOR VOTING THROUGH POST

Shezan International Limited

56 - Bund Road, Lahore

POSTAL BALLOT PAPER

Ballot Paper for voting through post for the Special Business and Election of Directors at the Extraordinary General Meeting to be held on Thursday, 22 June 2023 at 10:30 a.m. at Company's Registered Office, 56-Bund Road, Lahore.

Designated e-mail address of the Chairman at which the duly filled in ballot paper may be sent: [e-mail]

Folio/CDS Account Number

Name of Shareholder/Proxy Holder

Registered Address

Number of Shares Held

CNIC/Passport No. (in case of foreigner) (copy to be attached)

Additional Information and enclosures (In case of representative of body corporate, corporation and Federal Government.)

Name of Authorized Signatory

CNIC/Passport No. (in case of foreigner) of Authorized Signatory (copy to be attached)

Agenda Item 2: To elect nine (09) Directors of the Company as fixed by the Board for a period of three years commencing from 28 June 2023 in accordance with the provisions of Section 159(1) of the Companies Act, 2017.

			Number of votes (number
Sr.	Name of directors	No. of ordinary shares, used	of voting shares X number
No.	for voting in favor of the director	of directors to be elected i.e.
			Nine (09)

1. Mr. Muneer Nawaz

1. Mr. Humayun A. Shahnawaz
2. Mr. M. Naeem
3. Mr. Abid Nawaz
4. Mr. Rashed Amjad Khalid
5. Ms. Manahil Shahnawaz
6. Mr. Shahid Hussain Jatoi
7. Mr. Nauman Khalid
8. Mr. Mohsin Ali

10. Mr. Ahsan Ali Malik

INSTRUCTIONS FOR POLL

1. Please indicate your vote by ticking (✓) the relevant box.
2. In case if both the boxes are marked as (✓), your poll shall be treated as "Rejected".

I/we hereby exercise my/our vote in respect of the following resolutions/election of directors through postal ballot by conveying my/our assent or dissent by placing tick (✓) mark in the appropriate box below:

	No. of ordinary	I/We assent to	I/We dissent
	to the
Resolutions	shares for which	the Resolutions
Resolutions
	votes cast	(FOR)
	(AGAINST)
Resolution for Agenda Item No.3
"RESOLVED THAT the company hereby authorizes the holding of offices of profit
and payment as remuneration to the Chief Executive and full time working
Director(s) not exceeding in aggregate a sum of Rs. 50 million per annum,
exclusive of Company's maintained transport, perquisites and retirement benefits
to which they are entitled to under their terms of employment, for the year ending
30 June 2024 and for the remainder of their term increased by the sums that may
be applicable under their respective terms of employment."
"FURTHER RESOLVED THAT in the event of any of the aforesaid offices of profit
falling vacant, the approval hereby given shall be equally applicable to any other
person appointed to fill such vacancy."
Resolution for Agenda Item No.4
"RESOLVED THAT QR enabled code and weblink of the annual audited financial
statements of the Company be circulated to the shareholders, subject to the
requirement of the notification No. S.R.O. 389(1)/2023 of SECP dated 21 March
2023 instead of CD/DVD/USB."
"FURTHER RESOLVED THAT notice of general meeting be dispatched to
shareholders, as per the requirement of the Companies Act, 2017, on their
registered addresses, containing the QR enabled code and weblink address to
view and download the annual audited financial statements together with the
reports and documents required to be annexed thereto under the Act."
"FURTHER RESOLVED THAT the annual audited financial statements of the
Company be also circulated to the shareholders through e-mail, in case e-mail has
been provided by the shareholders of the Company, without receiving consents
from the shareholders."
"FURTHER RESOLVED THAT the Company shall provide hard copy of all the
future annual audited financial statements to those shareholders only who
request the Company in writing to receive hard copy."
____________________
Signature of Shareholder(s)
Date:
Place:

NOTES/PROCEEDURE FOR SUBMISSION OF BALLOT PAPER:

1. Duly filled ballot paper should be sent to the Chairman of Shezan International Limited at 56-Bund Road, Lahore or email at [e-mail].
2. Copy of CNIC/Passport (in case of foreigner) should be enclosed with the postal ballot form.
3. Ballot paper should reach the Chairman within business hours on or before 21 June 2023. Any postal Ballot received after this date, will not be considered for voting.
4. Signature on ballot paper should match with signature on CNIC/Passport. (In case of foreigner).
5. Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written poll paper will be rejected.
6. In case of a representative of a body corporate or corporation, the Ballot Paper Form must be accompanied by a copy of the CNIC of an authorized person, an attested copy of Board Resolution/Power of Attorney/Authorization Letter etc., in accordance with Section(s) 138 or 139 of the Companies Act, 2017 as applicable. In the case of foreign body corporate etc., all documents must be attested by the Counsel General of Pakistan having jurisdiction over the member.
7. Ballot Paper form has also been placed on the website of the Company at www.shezan.com.
8. Alternatively, the details of e-Voting facility will be communicated via e-mail to the e-mail address available in the Register of shareholders of the Company by the Company appointed e-Voting Service Provider.
9. Shareholders may cast e-Vote online from 19 June 2023 at 9 a.m. till the close of e-Voting on 21 June 2023 at 5 p.m.