NOTICE OF THE 21ST (TWENTY-FIRST) ANNUAL GENERAL MEETING
Notice is hereby given that the 21st (Twenty-First) Annual General Meeting of Samba Bank Limited (the "Bank") will be held on Thursday, March 28, 2024, at 12:00 noon ("PST") in Serena Hotel, Islamabad - Pakistan to transact the following business:
Ordinary Business
- To confirm the minutes of the 20th Annual General Meeting held on Wednesday, March 29, 2023.
- To receive, consider and adopt the Annual Audited Accounts of the Bank for the year ended December 31, 2023, together with the Reports of the Directors and Auditors thereon.
- To appoint Auditors and to fix their remuneration for the term ending at the conclusion of the next Annual General Meeting. The retiring Auditors, M/s KPMG & Taseer Hadi & Co., Chartered Accountants, being eligible, have offered themselves for reappointment.
Special Business
4. To consider and approve the circulation of the Annual Audited Financial Statements (including balance sheet, profit and loss account, Auditor's report and Directors' report and other reports contained therein) to the Members of the Bank through QR enabled code and weblink, as allowed by the Securities and Exchange Commission of Pakistan under S.R.O. 389(I)/2023 dated 21 March 2023.
A statement of Material Facts under section 134(3) of the Companies Act, 2017 pertaining to the special business to be considered at the AGM is annexed.
Any Other Business
To consider any other business with the permission of the Chair.
By the Order of the Board | |||||||||||||||||||||||||||||||||||||||||||||||
March 7, 2024 | Zia-ul-Husnain Shamsi | ||||||||||||||||||||||||||||||||||||||||||||||
Karachi | Company Secretary | ||||||||||||||||||||||||||||||||||||||||||||||
NOTES: | b. | Form | of | proxy, | to | be | valid | must | be | properly | or Broker / CDC Investor Account Services where their | ||||||||||||||||||||||||||||||||||||
1. Share Transfer Books of the Bank will remain closed from | filled-in/executed and received at the registered office | shares are digitally held. | |||||||||||||||||||||||||||||||||||||||||||||
of the Company not later than 48 hours before the | |||||||||||||||||||||||||||||||||||||||||||||||
21-03-2024 to 28-03-2024 (both days inclusive). Transfer | J. CONVERSION | OF | PHYSICAL SHARES | INTO BOOK | |||||||||||||||||||||||||||||||||||||||||||
time of the meeting excluding holidays. | |||||||||||||||||||||||||||||||||||||||||||||||
received in order at the Bank's Registrar, M/s. FAMCO | ENTRY FORM: | ||||||||||||||||||||||||||||||||||||||||||||||
Share Registration Services (Pvt.) Limited, 8-F, Near Hotel | c. | The | proxy form | shall | be | witnessed by two persons | Section 72 of the Companies Act, 2017 (Act) requires every | ||||||||||||||||||||||||||||||||||||||||
Faran, Nursery, | Block-6, | P.E.C.H.S, | Shahrah-e-Faisal, | whose names, addresses and CNIC numbers shall be | |||||||||||||||||||||||||||||||||||||||||||
existing | company | to | replace | its | physical | shares with | |||||||||||||||||||||||||||||||||||||||||
Karachi, up to the close of business on 20-03-2024 will be | mentioned on the form. | ||||||||||||||||||||||||||||||||||||||||||||||
book-entry form in a manner as may be specified and from | |||||||||||||||||||||||||||||||||||||||||||||||
considered in time and to be entitled to attend and vote. | |||||||||||||||||||||||||||||||||||||||||||||||
d. | Copies of CNIC or the valid passport of the beneficial | the date notified by the Commission, within a period not | |||||||||||||||||||||||||||||||||||||||||||||
2. Copies of the minutes of the 20th | |||||||||||||||||||||||||||||||||||||||||||||||
Annual General Meeting | owners and the proxy shall be furnished along with the | exceeding four years from the commencement of the Act | |||||||||||||||||||||||||||||||||||||||||||||
dated March 29, 2023, are available for inspection by | proxy form. | i.e. May 30, 2017. The period of four years is extendable by | |||||||||||||||||||||||||||||||||||||||||||||
Members as required under section 152 of the Companies | e. The proxy shall produce his original CNIC or original | another two years. In this regard, SECP vide its letter dated | |||||||||||||||||||||||||||||||||||||||||||||
Act, 2017. Members who will join the meeting through a | March 26, 2021 has advised companies to comply with | ||||||||||||||||||||||||||||||||||||||||||||||
valid passport at the time of the Meeting. | |||||||||||||||||||||||||||||||||||||||||||||||
video link and are desirous of inspecting the minutes of the | Section 72 of the Act and encourage shareholders to | ||||||||||||||||||||||||||||||||||||||||||||||
20th AGM meeting may send his/her request via email at | f. | In case of a corporate entity, the Board of Directors' | convert their shares in book entry form. | ||||||||||||||||||||||||||||||||||||||||||||
zia.shamsi@samba.com.pk. | resolution / | Power of Attorney | with | the | specimen | In light | of | above, | the shareholders having | physical | |||||||||||||||||||||||||||||||||||||
signature appointing a proxy shall be submitted. | |||||||||||||||||||||||||||||||||||||||||||||||
A. UPDATION OF SHAREHOLDER ADDRESSES & OTHER | shareholding are requested to open CDC sub-account with | ||||||||||||||||||||||||||||||||||||||||||||||
PARTICULARS: | E. CIRCULATION OF ANNUAL AUDITED ACCOUNTS VIA | any of the brokers or Investor Account directly with CDC | |||||||||||||||||||||||||||||||||||||||||||||
Members holding shares in physical form are requested to | EMAIL/CD: | and convert their physical shares into scripless form at the | |||||||||||||||||||||||||||||||||||||||||||||
earliest, which will facilitate them in many ways, including | |||||||||||||||||||||||||||||||||||||||||||||||
promptly notify Share Registrar of the Company of any | Pursuant | to | the | directions given by | the | Securities | and | ||||||||||||||||||||||||||||||||||||||||
safe custody and sale of shares at any time, they want. | |||||||||||||||||||||||||||||||||||||||||||||||
change in their addresses or any other particulars. | Exchange Commission of Pakistan ("SECP") through its | ||||||||||||||||||||||||||||||||||||||||||||||
Shareholders maintaining their shares in electronic form | SRO 787(1)/2014, dated September 8, 2014, and SRO | K. REGISTRATION IN CCDR WEB PORTAL OF CDC: | |||||||||||||||||||||||||||||||||||||||||||||
should have their address updated with their participant or | 470(1)/2016 | dated | May | 31, | 2016, | have | allowed | the | Central | Depository | Company | (CDC) | has | developed | a | ||||||||||||||||||||||||||||||||
CDC Investor Accounts Service. Further, to comply with | companies to circulate its Annual Audited Accounts along | ||||||||||||||||||||||||||||||||||||||||||||||
Centralized | Cash | Dividend | Registrar | ("CCDR"), | on | its | |||||||||||||||||||||||||||||||||||||||||
requirements of section 119 of the Companies Act, 2017 and | with requisite reports to its members through CD / DVD / | ||||||||||||||||||||||||||||||||||||||||||||||
e-Service's web portal, which contains details pertaining to | |||||||||||||||||||||||||||||||||||||||||||||||
Regulation 19 of the Companies (General Provisions and | USB / or any other Electronic Media at their registered | ||||||||||||||||||||||||||||||||||||||||||||||
cash dividends paid, unpaid or withheld by listed companies. | |||||||||||||||||||||||||||||||||||||||||||||||
Forms) | Regulations, | 2018, | all | CDC | and | non-CDC | Addresses. The Bank has accordingly dispatched its annual | ||||||||||||||||||||||||||||||||||||||||
CCDR maintains | recent history of | dividends | paid | to | |||||||||||||||||||||||||||||||||||||||||||
shareholders are requested to have their email address and | report to shareholders on CDs. | ||||||||||||||||||||||||||||||||||||||||||||||
shareholders | by listed | companies | and access | to such | |||||||||||||||||||||||||||||||||||||||||||
cell phone numbers incorporated / updated in their physical | |||||||||||||||||||||||||||||||||||||||||||||||
Shareholders who wish to receive the hardcopy of Financial | information | is | provided | to | the respective | shareholders | |||||||||||||||||||||||||||||||||||||||||
folio or CDC account. | |||||||||||||||||||||||||||||||||||||||||||||||
Statements shall have to fill out the standard request form | including details of Income Tax / Zakat deduction etc. (if | ||||||||||||||||||||||||||||||||||||||||||||||
B. REQUIREMENTS | FOR | ATTENDING | THE | ANNUAL | (also | available | on | the | company's | website | any) and the net amount credited into their accounts. | ||||||||||||||||||||||||||||||||||||
GENERAL MEETING: | www.samba.com.pk) and send it to the Company address. | Shareholders of the Bank are requested to registrar | |||||||||||||||||||||||||||||||||||||||||||||
(i) In the case of individuals, the account holder or | F. PLACEMENT OF FINANCIAL ACCOUNTS IN WEBSITE: | themselves | on | CDC's | e-services | Portal | |||||||||||||||||||||||||||||||||||||||||
sub-account | holder | whose | registration | details are | The audited financial statements of the Bank for the year | https://eservices.cdcaccess.com.pk | to | access | the above | ||||||||||||||||||||||||||||||||||||||
uploaded as per the Central Depository Company of | facility. | ||||||||||||||||||||||||||||||||||||||||||||||
ended December 31, 2023 have been made available on the | |||||||||||||||||||||||||||||||||||||||||||||||
Pakistan | Limited | ("CDC") | Regulations, | shall | L. UNCLAIMED DIVIDEND / SHARES U/S 244 OF THE | ||||||||||||||||||||||||||||||||||||||||||
Bank's website www.samba.com.pk. | |||||||||||||||||||||||||||||||||||||||||||||||
authenticate | his/her identity | by | showing | his/her | |||||||||||||||||||||||||||||||||||||||||||
COMPANIES ACT, 2017: | |||||||||||||||||||||||||||||||||||||||||||||||
original Computerized National Identity Card (CNIC) | G. SUBMISSION OF CNIC (MANDATORY): | ||||||||||||||||||||||||||||||||||||||||||||||
An updated list of unclaimed dividends/shares of the Bank , | |||||||||||||||||||||||||||||||||||||||||||||||
or original passport at the time of attending the | (i) Shareholders who have not yet submitted a copy of | ||||||||||||||||||||||||||||||||||||||||||||||
Annual General Meeting. | which have remained unclaimed or unpaid for a period of | ||||||||||||||||||||||||||||||||||||||||||||||
(ii) In case of a corporate entity, the Board of Directors' | their valid CNIC or valid Passport to the Bank, are | three years from the date these have become due and | |||||||||||||||||||||||||||||||||||||||||||||
once | again | reminded to | send | the same | latest | by | |||||||||||||||||||||||||||||||||||||||||
payable, | is | available | on | the | Bank's | website | |||||||||||||||||||||||||||||||||||||||||
resolution/power | of | attorney | with | specimen | March 20, 2024. The CNIC number/NTN details are | ||||||||||||||||||||||||||||||||||||||||||
www.samba.com.pk/samba/overviews/notices. | |||||||||||||||||||||||||||||||||||||||||||||||
signature of the nominee shall be produced at the | mandatory and are also required for checking the tax | ||||||||||||||||||||||||||||||||||||||||||||||
time of the Annual General Meeting, unless it has | status as per the Active Taxpayers List (ATL) issued | Claims can be lodged by shareholders on Claim Form as is | |||||||||||||||||||||||||||||||||||||||||||||
been provided earlier, to the Bank, along with the | by the Federal Board of Revenue ("FBR") from time to | available on the Bank's website. Claim Forms must be | |||||||||||||||||||||||||||||||||||||||||||||
proxy form. | time. | submitted to the Bank's Share Registrar for receipt of | |||||||||||||||||||||||||||||||||||||||||||||
C. PARTICIPATION IN AGM THROUGH ELECTRONIC MEANS: | (ii) | Individual Shareholders (including all joint holders) | dividends/ shares. | ||||||||||||||||||||||||||||||||||||||||||||
M. PROXY FORM | |||||||||||||||||||||||||||||||||||||||||||||||
The Bank will be providing the facility to all shareholders to | holding physical share certificates of the Bank are | ||||||||||||||||||||||||||||||||||||||||||||||
therefore requested to submit a copy of their valid | |||||||||||||||||||||||||||||||||||||||||||||||
participate in | Annual | General Meeting via | video | link. | Proxy form is enclosed and also available on the Bank's | ||||||||||||||||||||||||||||||||||||||||||
CNIC to the Bank or its Share Registrar if not already | |||||||||||||||||||||||||||||||||||||||||||||||
Shareholders | are | encouraged | to attend | the | AGM | website, www.samba.com.pk | |||||||||||||||||||||||||||||||||||||||||
provided. The shareholders, while sending CNIC must | |||||||||||||||||||||||||||||||||||||||||||||||
proceeding through the video link facility. | |||||||||||||||||||||||||||||||||||||||||||||||
quote their respective folio numbers. | STATEMENT OF THE MATERIAL FACTS UNDER SECTION | ||||||||||||||||||||||||||||||||||||||||||||||
The entitled shareholders whose names appear in the Books | |||||||||||||||||||||||||||||||||||||||||||||||
(iii) In cases of non-receipt of the copy of a valid CNIC, the | 134(3) OF THE COMPANIES ACT, 2017 | ||||||||||||||||||||||||||||||||||||||||||||||
of the Bank by the close of business on March 20, 2024, and | This statement sets out the material facts concerning the | ||||||||||||||||||||||||||||||||||||||||||||||
Bank will be constrained under Section 243 (3) of the | |||||||||||||||||||||||||||||||||||||||||||||||
who are interested to attend the AGM via video link are | |||||||||||||||||||||||||||||||||||||||||||||||
Companies Act, 2017 ("Companies Act") to withhold | Special Business to be transacted at the Annual General | ||||||||||||||||||||||||||||||||||||||||||||||
hereby requested to register themselves with the Company | |||||||||||||||||||||||||||||||||||||||||||||||
the dividend of such shareholders. | Meeting of the Bank to be held on Thursday March 28, | ||||||||||||||||||||||||||||||||||||||||||||||
Secretary Office by providing the following information at | |||||||||||||||||||||||||||||||||||||||||||||||
2024. | |||||||||||||||||||||||||||||||||||||||||||||||
the earliest but not later than 48 hours before the time of | H. PROVISION OF IBAN FOR THE PAYMENT OF CASH | ||||||||||||||||||||||||||||||||||||||||||||||
the AGM through Email agm@samba.com.pk with the | DIVIDEND ELECTRONICALLY (MANDATORY): | ITEM (4) OF THE AGENDA: | |||||||||||||||||||||||||||||||||||||||||||||
following particulars: | (i) In compliance with Section 242 of the Companies Act, | Circulation of Annual Audited Financial Statements | |||||||||||||||||||||||||||||||||||||||||||||
2017, it is mandatory for a public listed company to | through QR enabled code and weblink: | ||||||||||||||||||||||||||||||||||||||||||||||
Name of | CNIC number | CDC Account No./ | Cell Number | Email Address | |||||||||||||||||||||||||||||||||||||||||||
pay | cash dividend | to | its | shareholders | through | The Securities and Exchange Commission of Pakistan under | |||||||||||||||||||||||||||||||||||||||||
Shareholder | Folio No. | ||||||||||||||||||||||||||||||||||||||||||||||
electronic mode ONLY, directly into the bank account | |||||||||||||||||||||||||||||||||||||||||||||||
S.R.O 389(I)/2023 dated 21 March 2023 has allowed listed | |||||||||||||||||||||||||||||||||||||||||||||||
designated by the eligible shareholder. | |||||||||||||||||||||||||||||||||||||||||||||||
companies to circulate the annual balance sheet and profit | |||||||||||||||||||||||||||||||||||||||||||||||
(ii) Therefore, all shareholders, who have not provided | and loss account, auditor's report and directors' report, etc. | ||||||||||||||||||||||||||||||||||||||||||||||
their bank details are once again, through this notice, | ("annual audited financial statements") to its members | ||||||||||||||||||||||||||||||||||||||||||||||
Bank will send the login details/password via email | requested to update their accurate and complete 24 | through QR enabled code and weblink. Considering | |||||||||||||||||||||||||||||||||||||||||||||
digits IBAN together with the bank's name, branch | technological advancements and old technology becoming | ||||||||||||||||||||||||||||||||||||||||||||||
addresses of the members who are registered, after the | address, CNIC number and correct email address with | obsolete, the circulation of annual financial statements | |||||||||||||||||||||||||||||||||||||||||||||
necessary verification. On the AGM Day, shareholders will | respective Participants/Investors' Account Services | through CD/DVD/USB may be discontinued. | |||||||||||||||||||||||||||||||||||||||||||||
be able to log in and participate in the AGM proceedings | of CDC, for electronic form of shares, and in case of | The Company shall circulate the Annual Audited Financial | |||||||||||||||||||||||||||||||||||||||||||||
through their smartphones/laptops/tablets or computer | physical shareholding with our Shares Registrar, M/s. | ||||||||||||||||||||||||||||||||||||||||||||||
devices from any convenient location. The login facility will | FAMCO Share Registration Services (Pvt.) Limited, at | Statements through email in case email address has been | |||||||||||||||||||||||||||||||||||||||||||||
be opened 30 minutes before the meeting time to enable | the address given above. This will enable payment of | provided by the Member to the Company. Further, the | |||||||||||||||||||||||||||||||||||||||||||||
the participants to join the meeting. Please note that only | past with-held dividend. | Company shall supply the hard copies of the Annual Audited | |||||||||||||||||||||||||||||||||||||||||||||
those shareholders who have already registered | Financial Statements to the Members, on demand, free of | ||||||||||||||||||||||||||||||||||||||||||||||
themselves through the above process, will be able to | (iii) | Please | note | that as per | Section 243(3) of | the | cost upon receipt of the Standard Request Form, available | ||||||||||||||||||||||||||||||||||||||||
participate in the meeting. | Companies Act, 2017, listed companies are entitled to | on the website of the Company. | |||||||||||||||||||||||||||||||||||||||||||||
The members can also send their comments/suggestions | withhold payment of dividend if the necessary | Accordingly, it is proposed to pass the following resolution | |||||||||||||||||||||||||||||||||||||||||||||
information is not provided by shareholders. | |||||||||||||||||||||||||||||||||||||||||||||||
related to the agenda of the Annual General Meeting (AGM) | (iv) E-Dividend Mandate Form is available on the Bank's | as an ordinary resolution: | |||||||||||||||||||||||||||||||||||||||||||||
through email at zia.shamsi@samba.com.pk or WhatsApp at | RESOLVED THAT under and pursuant to S.R.O | ||||||||||||||||||||||||||||||||||||||||||||||
+92(307) 3278728. | website for the convenience of shareholders. | ||||||||||||||||||||||||||||||||||||||||||||||
389(I)/2023 dated 21 March 2023 issued by the Securities | |||||||||||||||||||||||||||||||||||||||||||||||
D. REQUIREMENTS FOR APPOINTING PROXIES: | I. POSTAL BALLOT | and Exchange Commission of Pakistan, the circulation of | |||||||||||||||||||||||||||||||||||||||||||||
a. A member entitled to attend and vote at the Annual | Pursuant to the Companies (Postal Ballot) Regulations, | annual audited financial statements (including annual | |||||||||||||||||||||||||||||||||||||||||||||
balance sheet and profit and loss account, auditor's report | |||||||||||||||||||||||||||||||||||||||||||||||
General Meeting may appoint another member as | 2018, Members will be allowed to exercise their right to vote | and directors' report, and other reports contained therein) | |||||||||||||||||||||||||||||||||||||||||||||
his/her proxy to attend, speak and vote instead of | through postal ballot that is voting by post or electronic | to members through QR enabled code and weblink, be and | |||||||||||||||||||||||||||||||||||||||||||||
him/her, and a proxy so appointed shall have such | mode, in accordance with the requirements and procedure | is hereby approved. | |||||||||||||||||||||||||||||||||||||||||||||
rights, as respects attending, speaking and voting at | contained in the aforesaid regulations. | None of the Directors of the Bank have any direct or indirect | |||||||||||||||||||||||||||||||||||||||||||||
the meeting as are available to a member. A proxy | Shareholders | desirous of | voting | electronically | (e-voting) | ||||||||||||||||||||||||||||||||||||||||||
must | be | a member | of | the | Bank, | provided that a | interest, | except | to | the | extent | of | their | respective | |||||||||||||||||||||||||||||||||
are requested to have their updated and active email and | |||||||||||||||||||||||||||||||||||||||||||||||
corporation may appoint as its proxy a person who is | shareholding/directorship, | in | the | above | said | special | |||||||||||||||||||||||||||||||||||||||||
cell number incorporated in their physical folio with the | |||||||||||||||||||||||||||||||||||||||||||||||
not a member but is duly authorised by the corporation | business. | ||||||||||||||||||||||||||||||||||||||||||||||
Share Registrar of the Company and with their Participant | |||||||||||||||||||||||||||||||||||||||||||||||
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Samba Bank Ltd. published this content on 06 March 2024 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 06 March 2024 06:32:09 UTC.