2023 REPORT ON CORPORATE GOVERNANCE CODE
Recommended Practices | Adopted? | Explanation | |||
1.1.1 The Company's capital stock should be composed of common shares only. | No | The Company went public and was listed on the stock exchange in 1974, with shares representing | |||
the capital stock issued in the proportion of 1/3 of common shares and 2/3 of preferred shares, in | |||||
accordance with the corporate legislation in force at the time. Although the Brazilian Corporate | |||||
Law (LSA) has been amended, the Company opted to maintain the proportion, which is permitted | |||||
by law, considering its way of operating in the market. The Company considers the current capital | |||||
structure to be adequate, however, it periodically conducts discussions and studies on the subject. | |||||
Regardless of the proportion of the types of two shares, the Company has striven to increasingly | |||||
generate value for its shareholders and improve practices that reinforce its governance. | |||||
1.2.1. The shareholders' agreements shall not bind the exercise of voting rights of any | N/A | - | |||
administrator or members of supervisory and control bodies. | |||||
1.3.1 The Executive Board should use the shareholders' meeting to communicate how business | Yes | - | |||
are being conducted, and publish a manual aiming at facilitating and encouraging the | |||||
participation of shareholders in the general meetings. | |||||
1.3.2 The minutes must provide full understanding of the subjects discussed during the | Yes | - | |||
meeting, even if they are drawn up in summary form, and identify the votes given by the | |||||
shareholders. | |||||
1.4.1 The Board of Directors should make a critical analysis of the advantages and | N/A | - | |||
disadvantages of defense measures and their characteristics, particularly regarding triggers | |||||
and price parameters, if applicable, and explain them. | |||||
1.4.2 Clauses that may prevent removing the measure from the bylaws, the so-called | N/A | - | |||
'irrevocable clauses,' should not be used. | |||||
1.4.3. If the bylaws so determine the voluntary public offer (VPO) of shares whenever a | N/A | - | |||
shareholder or group of shareholders achieve, directly or indirectly, a relevant participation in | |||||
the voting capital, the rule for determining the offer price shall not impose premium increases | |||||
substantially above the economic or market value of the shares. | |||||
1.5.1 The Company bylaws establishes that: (i) transactions in which the direct or indirect | Partially | Item "i", the Bylaws provide that the transfer, direct or indirect, of the Company's control, may only | |||
disposal of the shareholding control shall be accompanied by a voluntary public offer (VPO) | be carried out under the suspensive or resolutive condition that the acquirer undertakes to make a | ||||
addressed to all shareholders, at the same price and conditions obtained by the vendor; (ii) | public offer for the acquisition of shares ("OPA") of the other shareholders of the Company, with or | ||||
administrators shall manifest regarding the terms and conditions of corporate reorganizations, | without voting rights, ensuring a minimum price equal to 80% of the amount paid per share with | ||||
capital increases and other transactions that give rise to the change of control, and noting if | |||||
voting rights in the controlling block. Item "ii", there is no specific provision for the Board of | |||||
they ensure a fair and equitable treatment to the company shareholders. | |||||
Directors' opinion regarding transactions that give rise to a change in control. However, the | |||||
Company understands that, even without provision in the bylaws, should the concrete case occur, | |||||
the Directors may express their views on the subject. In this sense, the LSA provides for the duties | |||||
and responsibilities of managers in the exercise of their functions, among them the duty of | |||||
diligence, loyalty, and the exercise of their attributions, to achieve social purposes in the best | |||||
interest of the Company. | |||||
2023 REPORT ON CORPORATE GOVERNANCE CODE
1.6.1 The bylaws should establish that the Board of Directors must give their opinion regarding | No | The Bylaws do not provide for the recommended practice. However, the Board of Directors has the | ||
any public offer for acquisition of shares that may be convertible to, or exchanged for, shares | discretion to, if it deems it necessary, manifest itself in relation to any OPA that has as its object | |||
issued by the company, and they must include, among other important information, the | shares or securities, including the issuance of opinions, regardless of statutory provision. In the case | |||
management's opinion about the acceptance of the offer and the economic value of the | of an OPA resulting from a change in control, the Company understands that the joint sale right | |||
company. | ||||
(tag along) is an important factor, since all shareholders, including preferred shareholders, will | ||||
receive at least 80% of the value per share paid to the controlling shareholder, if they opt for the | ||||
joint sale with the controlling block, as mentioned in item 1.5.1. | ||||
1.7.1 The company should prepare and disclose the income allocation policy defined by the | Yes | - | ||
Board of Directors. Among other aspects, the policy should establish the frequency of payment | ||||
of dividends, and the reference parameters to be used for definition of the respective amount | ||||
(percentages of the adjusted net income and free cash flow, among others). | ||||
1.8.1 The bylaws should provide a clear and accurate identification of the public interest that | N/A | - | ||
justified the incorporation of a government-controlled private company, in a specific chapter. | ||||
1.8.2. The Board of Directors must oversee the company's activities and establish the policies, | N/A | - | ||
mechanisms and internal controls to determine the costs required to fulfill public interests and | ||||
any reimbursements of the company or other shareholders and investors by the controlling | ||||
shareholder. | ||||
2.1.1 Without prejudice to other legal and statutory duties and other practices established in | Yes | Item (i) of the recommended practice, the Board of Directors is the body responsible for defining | ||
the Code, the Board of Directors should: (i) define the business strategies, taking into account | the general guidelines of the Company's business and deciding on strategic issues, being its | |||
the impacts of the company's activities on society and the environment aiming at company's | responsibility to approve projects of relevance, considering their impact on the company and the | |||
continuity and the creation of value in the long run; (ii) regularly assess the company's | environment. The Board of Directors' annual thematic agenda includes the approval and review of | |||
exposure to risks and the effectiveness of risk management systems, internal controls and the | ||||
the strategic planning, in which the ESG plan is considered, in addition to accompanying and | ||||
integrity/compliance system, and approve a risk management policy that is compatible with | ||||
monitoring the programs and actions, with the objective of no only fulfilling the public | ||||
business strategies; (iii) define the values and ethical principles of the company, and care for | ||||
sustainability commitments assumed by the Company, but other social environmental and | ||||
the maintenance of the issuer's transparency in its relationship with all stakeholders; (iv) | ||||
governance impacts. Periodically, the Executive Board participates in meetings with the Board of | ||||
annually review the corporate governance system, aiming at improving it. | ||||
Directors, to report on performance, business progress and operations and the implementation of | ||||
the actions provided for in the strategic planning, whether medium or long term. Item (ii), there is | ||||
a Corporate Risk Management Policy, approved by the Board of Directors, which recommends | ||||
periodic assessment of corporate risks and verification of the effectiveness of their management. | ||||
The policy is available on the website https://ri.randoncorp.com/governanca- | ||||
corporativa/estatutos-codigos-e-politicas/.The Board of Directors periodically monitors the risk | ||||
map, its ranking, monitoring and results, including through consolidated reports, so that the | ||||
Company's exposure level is adequate. Item (iii) The ethical values and principles are in the | ||||
Company's Code of Ethical Conduct, approved by the Board of Directors, and widely disseminated. | ||||
It can be accessed at https://ri.randoncorp.com/governanca-corporativa/estatutos-codigos-e- | ||||
politicas/. The code contains guidelines for a transparent relationship with shareholders, investors, | ||||
suppliers, service providers, customers, public agents, among other interested parties. Item (iv) | ||||
pursuant to the statutory provision, the Company adopts the periodic review of the Governance | ||||
system which, if necessary, may occur in periods of less than one year. The Company constantly | ||||
seeks to improve its practices, adhering to Level 1 of Corporate Governance, of B3, having | ||||
implemented the ID Randon integrity program, continuous adoption of new corporate policies, their | ||||
dissemination through staff training, the disclosure of the ESG Ambition and public commitments, | ||||
the structuring of the Governance Area, the disclosure of the Sustainability Report, the | ||||
implementation of partially digital meetings, allowing the participation of shareholders remotely or |
2023 REPORT ON CORPORATE GOVERNANCE CODE
in person, among other recent advances, such as the creation of the People Committee, to advise | ||||
the to the Board of other operating committees such as Sustainability and Brand and Reputation. | ||||
2.2.1 The bylaws must establish that: (i) the Board of Directors should be composed, in its | Yes | - | ||
majority, by external members, having, at least, one third of independent members; (ii) the | ||||
Board of Directors must analyze and disclose information about the independent members on | ||||
an annual basis, as well as indicate and justify any circumstances that may compromise its | ||||
independence. | ||||
2.2.2. The Board of Directors must approve a nomination policy to establish: (i) the process for | No | The Company does not have a formalized appointment policy. However, it adopts recommended | ||
appointment of the members of the Board of Directors, and the participation of other company | practices, considering in the composition of the Board of Directors: experience, diversity, | |||
bodies in this process; (ii) that the composition of the Board of Directors must consider the | knowledge, availability and other factors such as culture, age group and gender. | |||
availability of members for the exercise of their functions, and the diversity of knowledge, | ||||
experiences, behaviors, cultural aspects, age grade and gender. | ||||
2.3.1. The CEO should not accumulate the position of chairman of the Board of Directors. | Yes | - | ||
2.4.1 The company must implement an annual performance evaluation process for the Board | Partially | The Company has a performance evaluation process for the Board of Directors, with the application | ||
of Directors and its committees, as collegiate bodies, and for the chairman, the members of | of self-assessment questionnaires and assessment of the body (collegiate), as well as the | |||
governance secretariat. | ||||
the Board of Directors, individually considered, and the governance department, if any. | ||||
2.5.1 The Board of Directors should approve and keep updated the CEO succession plan, the | No | The Company does not have a formal succession plan for the Chief Executive Officer and the Bylaws | ||
preparation of which shall be coordinated by the chairman of the Board of Directors. | assign the election of the Executive Board to the Board of Directors. However, the Company has an | |||
Executive Committee that takes joint executive decisions, which contributes to the continuity of | ||||
management without relevant impacts, in the event of a possible need for succession. The People | ||||
Committee will advise the Board of Directors regarding succession in the Company. | ||||
2.6.1 The company must have a program for integration of new members of the Board of | Yes | The integration program for the new members of the Board of Directors is adopted for all new | ||
Directors, previously structured so that new members may be introduced to the company's key | Directors and briefly contemplates: (i) the provision by the Company of normative documents, such | |||
people and its facilities, and the program must address issues that are crucial for the | as: Bylaws, Code of Ethical Conduct, Internal Regulations of the Board of Directors, thematic | |||
understanding of the company's business. | calendar of meetings, corporate organization chart, among others; (ii) the provision by the Director | |||
of personal documentation and provision of information necessary for the respective registration for | ||||
the purpose of payment of fees and collection of charges; (iii) the Company's institutional | ||||
presentation, dealing with operational, financial and governance aspects; (iv) holding face-to-face | ||||
meetings with the Chairman of the Board of Directors, the Chief Executive Officer and other C- | ||||
Level Officers, with the purpose of getting to know the Company's management structure; and (v) a | ||||
guided tour of the main plants of the Company and its subsidiaries. | ||||
2.7.1 The compensation of the Board of Directors' members should be proportional to their | Yes | - | ||
attributions, responsibilities and time requirements. Compensation should not rely on meeting | ||||
attendance, and the directors' variable compensation, if any, should not be based on short- | ||||
term results. | ||||
2023 REPORT ON CORPORATE GOVERNANCE CODE
2.8.1 The Board of Directors should have an internal regulations establishing its | Yes | - |
responsibilities, attributions and operating rules, including: (i) the attributions of the chairman | ||
of the Board of Directors; (ii) the rules for substituting the chairman of the Board of Directors | ||
in the event of his/her absence or vacancy; (iii) the measures to be taken in situations of | ||
conflict of interests; and (iv) the deadlines for submission of the materials to be discussed | ||
during the meetings with adequate depth required. | ||
2.9.1 The Board of Directors should define an annual calendar with the dates of the ordinary | Yes | - |
meetings, which shall not be inferior to six nor superior to twelve, in addition to calling | ||
extraordinary meetings, whenever necessary. This calendar should provide for an annual | ||
thematic agenda with relevant issues and discussion dates. | ||
2.9.2 The meetings of the Board of Directors should provide for regular sessions for external | No | The Internal Regulation of the Board of Directors does not provide for the holding of regular |
board members only, without the presence of the executives and other guests, for the | exclusive sessions only with external directors, however it establishes the participation of | |
alignment of the external board members and discussion of topics that may create | Directors, independent auditors, Fiscal Council and members of any other bodies of the Company in | |
embarrassment/constraints. | the meetings. When the subject to be discussed creates any situation of conflict of interests or | |
embarrassment to the directors that make up the controlling group, meetings are held with the | ||
exclusive participation of external directors, who conduct the matter without any influence from | ||
the other directors. | ||
2.9.3 The minutes of the Board of Directors' meetings should be clearly written and report all | Yes | The minutes of the Board of Directors' meeting are clearly written, where the decisions made, the |
decisions made, the attendees, dissenting votes and abstentions of votes. | persons attending, the dissenting votes and abstentions from voting are all recorded. | |
3.1.1 The statutory executives must, without prejudice to their legal and statutory powers and | Yes | - |
other practices set forth in this Code: (i) carry out the risk management policy and, when | ||
necessary, propose to the Board of Directors a review of the policy, due to changes in risks to | ||
which the company is exposed; (ii) implement and maintain effective mechanisms, processes | ||
and programs to monitor and disclose the financial and operating performance, as well as the | ||
impacts of the company's activities on society and the environment. | ||
3.1.2 The statutory executives should have their own internal regulations establishing their | Yes | - |
structure, operation, roles and responsibilities. | ||
3.2.1 No executive or management positions should be reserved for the direct appointment by | Yes | - |
shareholders. | ||
3.3.1 The CEO should be evaluated, on an annual basis, in a formal process conducted by the | No | Currently, the Company does not have a specific procedure for assessing the performance of the CEO. |
Board of Directors, based on the verification of the achievement of the financial and non- | However, it has an evaluation, with a methodology recognized by the market, for all other directors. | |
financial performance goals established by the Board of Directors for the company. | The People Committee may carry out studies to assess the possibility of implementing the | |
recommended practice in the future. | ||
3.3.2 The results of the evaluation of other statutory executives, including the CEO's proposals | No | Eligible board members are evaluated annually by their immediate superior, peers and subordinates |
of goals to be agreed on and whether the executives should continue, be promoted or | (360 assessment). The assessment is carried out based on behavioral aspects (assessment of the | |
dismissed from their respective positions, should be presented, reviewed, discussed and | competencies of the Companys' Leader Profile) and results (based on performance goals). The | |
approved at meetings of the Board of Directors. |
2023 REPORT ON CORPORATE GOVERNANCE CODE
results of this assessment are periodically shared with the Board of Directors, when the | ||||
management documents are approved, as well as the fixed or variable compensation for the | ||||
directors. | ||||
3.4.1 The compensation of the statutory executives should be based on a compensation policy | Yes | The guidelines on the remuneration of the Board of Directors, the Fiscal Council and the Statutory | ||
approved by the Board of Directors through a formal and transparent procedure that takes into | Board of Executive Officers are described in the Remuneration Policy, approved by the Company's | |||
account the costs and risks involved. | Board of Directors. According to the Policy, management compensation must not be linked to | |||
indicators that may encourage behaviors that increase risk exposure above the levels considered | ||||
prudent in the short, medium and long-term strategies adopted by the Company. To know more, | ||||
https://ri.randoncorp.com/governanca-corporativa/estatutos-codigos-e-politicas/ | ||||
3.4.2 The compensation of the statutory executives should be linked to the results, and the | Yes | Board compensation is linked to the Company's short, medium and long-term interests. Fixed | ||
medium- and long-term goals clearly and objectively related to the creation of economic value | compensation is in line with the market median, thus allowing the Company to allocate a significant | |||
for the company in the long term. | portion of total compensation to short- and long-term variable incentives. The fixed portion of the | |||
remuneration may be altered due to the executive's merit and/or due to misalignment with the | ||||
market, demonstrated by the salary survey carried out annually and the performance evaluation for | ||||
the period. This change must be approved by the Board of Directors. Variable compensation is | ||||
represented by profit sharing, such as short-term incentives, profit sharing, and long-term | ||||
incentives, retention bonuses. Details of the Executive Board's compensation can be accessed in | ||||
item 8 of the Reference Form. | ||||
3.4.3 The incentives' structure should be in line with the risk limits defined by the Board of | Yes | The fixed and variable compensation of managers is proposed by the Board of Directors and | ||
Directors and should prohibit that one single person controls the decision-making process and | approved at the Annual Shareholders' Meeting, as provided for in the Brazilian Corporate Law and in | |||
its respective supervision. No one should resolve on their own compensation. | the Company's Bylaws, and no Officer controls the decision-making process on setting their own | |||
compensation. The short- and long-term incentive structure is in line with the provisions of this | ||||
item and that described in the Remuneration Policy and in item 8 of the Reference Form. | ||||
4.1.1 The statutory audit committee must: (i) among its attribution, to assist the Board of | No | The Company does not have a statutory audit committee, but it has a Risk Management and | ||
Directors in the monitoring and control of the quality of the financial statements, internal | Compliance area, which has an internal audit, linked to the Board of Directors, and an independent | |||
controls, risk management and compliance; (ii) be made up mostly of independent members | audit that rotates every five years. The Risk Management and Compliance area reports | |||
and coordinated by and independent director; (iii) have at least one independent member with | administratively to the CFO and functionally to the Board of Directors. Functional subordination | |||
proven experience in the accounting-corporate, internal controls, financial and audit areas, | ||||
implies ensuring that its activities are free from interference of any kind that may limit its scope of | ||||
cumulatively; and (iv) have its own budget for contracting advisers regarding accounting, legal | ||||
action. And, administrative subordination has the scope to ensure the material and human | ||||
or other subjects, when the opinion of an external specialist is required. | ||||
resources necessary for the performance of its functions. The Company also has a Fiscal Council, | ||||
installed since 1999, without interruption, whose duties of its members contribute to verifying the | ||||
effectiveness of internal controls, risk management, accounting records and the accuracy of the | ||||
financial statements. | ||||
4.2.1 The Audit Committee must have its own internal regulations describing its structure, | Yes | - | ||
operation, work program, roles and responsibilities, without hindering the individual actions of | ||||
its members. | ||||
4.2.2 The minutes of the fiscal council's meetings should follow the same rules of disclosure as | Yes | - | ||
those valid for the minutes of the Board of Directors | ||||
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Randon SA Implementos e Participações published this content on 31 July 2023 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 31 July 2023 18:13:04 UTC.