2023 REPORT ON CORPORATE GOVERNANCE CODE

Recommended Practices

Adopted?

Explanation

1.1.1 The Company's capital stock should be composed of common shares only.

No

The Company went public and was listed on the stock exchange in 1974, with shares representing

the capital stock issued in the proportion of 1/3 of common shares and 2/3 of preferred shares, in

accordance with the corporate legislation in force at the time. Although the Brazilian Corporate

Law (LSA) has been amended, the Company opted to maintain the proportion, which is permitted

by law, considering its way of operating in the market. The Company considers the current capital

structure to be adequate, however, it periodically conducts discussions and studies on the subject.

Regardless of the proportion of the types of two shares, the Company has striven to increasingly

generate value for its shareholders and improve practices that reinforce its governance.

1.2.1. The shareholders' agreements shall not bind the exercise of voting rights of any

N/A

-

administrator or members of supervisory and control bodies.

1.3.1 The Executive Board should use the shareholders' meeting to communicate how business

Yes

-

are being conducted, and publish a manual aiming at facilitating and encouraging the

participation of shareholders in the general meetings.

1.3.2 The minutes must provide full understanding of the subjects discussed during the

Yes

-

meeting, even if they are drawn up in summary form, and identify the votes given by the

shareholders.

1.4.1 The Board of Directors should make a critical analysis of the advantages and

N/A

-

disadvantages of defense measures and their characteristics, particularly regarding triggers

and price parameters, if applicable, and explain them.

1.4.2 Clauses that may prevent removing the measure from the bylaws, the so-called

N/A

-

'irrevocable clauses,' should not be used.

1.4.3. If the bylaws so determine the voluntary public offer (VPO) of shares whenever a

N/A

-

shareholder or group of shareholders achieve, directly or indirectly, a relevant participation in

the voting capital, the rule for determining the offer price shall not impose premium increases

substantially above the economic or market value of the shares.

1.5.1 The Company bylaws establishes that: (i) transactions in which the direct or indirect

Partially

Item "i", the Bylaws provide that the transfer, direct or indirect, of the Company's control, may only

disposal of the shareholding control shall be accompanied by a voluntary public offer (VPO)

be carried out under the suspensive or resolutive condition that the acquirer undertakes to make a

addressed to all shareholders, at the same price and conditions obtained by the vendor; (ii)

public offer for the acquisition of shares ("OPA") of the other shareholders of the Company, with or

administrators shall manifest regarding the terms and conditions of corporate reorganizations,

without voting rights, ensuring a minimum price equal to 80% of the amount paid per share with

capital increases and other transactions that give rise to the change of control, and noting if

voting rights in the controlling block. Item "ii", there is no specific provision for the Board of

they ensure a fair and equitable treatment to the company shareholders.

Directors' opinion regarding transactions that give rise to a change in control. However, the

Company understands that, even without provision in the bylaws, should the concrete case occur,

the Directors may express their views on the subject. In this sense, the LSA provides for the duties

and responsibilities of managers in the exercise of their functions, among them the duty of

diligence, loyalty, and the exercise of their attributions, to achieve social purposes in the best

interest of the Company.

2023 REPORT ON CORPORATE GOVERNANCE CODE

1.6.1 The bylaws should establish that the Board of Directors must give their opinion regarding

No

The Bylaws do not provide for the recommended practice. However, the Board of Directors has the

any public offer for acquisition of shares that may be convertible to, or exchanged for, shares

discretion to, if it deems it necessary, manifest itself in relation to any OPA that has as its object

issued by the company, and they must include, among other important information, the

shares or securities, including the issuance of opinions, regardless of statutory provision. In the case

management's opinion about the acceptance of the offer and the economic value of the

of an OPA resulting from a change in control, the Company understands that the joint sale right

company.

(tag along) is an important factor, since all shareholders, including preferred shareholders, will

receive at least 80% of the value per share paid to the controlling shareholder, if they opt for the

joint sale with the controlling block, as mentioned in item 1.5.1.

1.7.1 The company should prepare and disclose the income allocation policy defined by the

Yes

-

Board of Directors. Among other aspects, the policy should establish the frequency of payment

of dividends, and the reference parameters to be used for definition of the respective amount

(percentages of the adjusted net income and free cash flow, among others).

1.8.1 The bylaws should provide a clear and accurate identification of the public interest that

N/A

-

justified the incorporation of a government-controlled private company, in a specific chapter.

1.8.2. The Board of Directors must oversee the company's activities and establish the policies,

N/A

-

mechanisms and internal controls to determine the costs required to fulfill public interests and

any reimbursements of the company or other shareholders and investors by the controlling

shareholder.

2.1.1 Without prejudice to other legal and statutory duties and other practices established in

Yes

Item (i) of the recommended practice, the Board of Directors is the body responsible for defining

the Code, the Board of Directors should: (i) define the business strategies, taking into account

the general guidelines of the Company's business and deciding on strategic issues, being its

the impacts of the company's activities on society and the environment aiming at company's

responsibility to approve projects of relevance, considering their impact on the company and the

continuity and the creation of value in the long run; (ii) regularly assess the company's

environment. The Board of Directors' annual thematic agenda includes the approval and review of

exposure to risks and the effectiveness of risk management systems, internal controls and the

the strategic planning, in which the ESG plan is considered, in addition to accompanying and

integrity/compliance system, and approve a risk management policy that is compatible with

monitoring the programs and actions, with the objective of no only fulfilling the public

business strategies; (iii) define the values and ethical principles of the company, and care for

sustainability commitments assumed by the Company, but other social environmental and

the maintenance of the issuer's transparency in its relationship with all stakeholders; (iv)

governance impacts. Periodically, the Executive Board participates in meetings with the Board of

annually review the corporate governance system, aiming at improving it.

Directors, to report on performance, business progress and operations and the implementation of

the actions provided for in the strategic planning, whether medium or long term. Item (ii), there is

a Corporate Risk Management Policy, approved by the Board of Directors, which recommends

periodic assessment of corporate risks and verification of the effectiveness of their management.

The policy is available on the website https://ri.randoncorp.com/governanca-

corporativa/estatutos-codigos-e-politicas/.The Board of Directors periodically monitors the risk

map, its ranking, monitoring and results, including through consolidated reports, so that the

Company's exposure level is adequate. Item (iii) The ethical values and principles are in the

Company's Code of Ethical Conduct, approved by the Board of Directors, and widely disseminated.

It can be accessed at https://ri.randoncorp.com/governanca-corporativa/estatutos-codigos-e-

politicas/. The code contains guidelines for a transparent relationship with shareholders, investors,

suppliers, service providers, customers, public agents, among other interested parties. Item (iv)

pursuant to the statutory provision, the Company adopts the periodic review of the Governance

system which, if necessary, may occur in periods of less than one year. The Company constantly

seeks to improve its practices, adhering to Level 1 of Corporate Governance, of B3, having

implemented the ID Randon integrity program, continuous adoption of new corporate policies, their

dissemination through staff training, the disclosure of the ESG Ambition and public commitments,

the structuring of the Governance Area, the disclosure of the Sustainability Report, the

implementation of partially digital meetings, allowing the participation of shareholders remotely or

2023 REPORT ON CORPORATE GOVERNANCE CODE

in person, among other recent advances, such as the creation of the People Committee, to advise

the to the Board of other operating committees such as Sustainability and Brand and Reputation.

2.2.1 The bylaws must establish that: (i) the Board of Directors should be composed, in its

Yes

-

majority, by external members, having, at least, one third of independent members; (ii) the

Board of Directors must analyze and disclose information about the independent members on

an annual basis, as well as indicate and justify any circumstances that may compromise its

independence.

2.2.2. The Board of Directors must approve a nomination policy to establish: (i) the process for

No

The Company does not have a formalized appointment policy. However, it adopts recommended

appointment of the members of the Board of Directors, and the participation of other company

practices, considering in the composition of the Board of Directors: experience, diversity,

bodies in this process; (ii) that the composition of the Board of Directors must consider the

knowledge, availability and other factors such as culture, age group and gender.

availability of members for the exercise of their functions, and the diversity of knowledge,

experiences, behaviors, cultural aspects, age grade and gender.

2.3.1. The CEO should not accumulate the position of chairman of the Board of Directors.

Yes

-

2.4.1 The company must implement an annual performance evaluation process for the Board

Partially

The Company has a performance evaluation process for the Board of Directors, with the application

of Directors and its committees, as collegiate bodies, and for the chairman, the members of

of self-assessment questionnaires and assessment of the body (collegiate), as well as the

governance secretariat.

the Board of Directors, individually considered, and the governance department, if any.

2.5.1 The Board of Directors should approve and keep updated the CEO succession plan, the

No

The Company does not have a formal succession plan for the Chief Executive Officer and the Bylaws

preparation of which shall be coordinated by the chairman of the Board of Directors.

assign the election of the Executive Board to the Board of Directors. However, the Company has an

Executive Committee that takes joint executive decisions, which contributes to the continuity of

management without relevant impacts, in the event of a possible need for succession. The People

Committee will advise the Board of Directors regarding succession in the Company.

2.6.1 The company must have a program for integration of new members of the Board of

Yes

The integration program for the new members of the Board of Directors is adopted for all new

Directors, previously structured so that new members may be introduced to the company's key

Directors and briefly contemplates: (i) the provision by the Company of normative documents, such

people and its facilities, and the program must address issues that are crucial for the

as: Bylaws, Code of Ethical Conduct, Internal Regulations of the Board of Directors, thematic

understanding of the company's business.

calendar of meetings, corporate organization chart, among others; (ii) the provision by the Director

of personal documentation and provision of information necessary for the respective registration for

the purpose of payment of fees and collection of charges; (iii) the Company's institutional

presentation, dealing with operational, financial and governance aspects; (iv) holding face-to-face

meetings with the Chairman of the Board of Directors, the Chief Executive Officer and other C-

Level Officers, with the purpose of getting to know the Company's management structure; and (v) a

guided tour of the main plants of the Company and its subsidiaries.

2.7.1 The compensation of the Board of Directors' members should be proportional to their

Yes

-

attributions, responsibilities and time requirements. Compensation should not rely on meeting

attendance, and the directors' variable compensation, if any, should not be based on short-

term results.

2023 REPORT ON CORPORATE GOVERNANCE CODE

2.8.1 The Board of Directors should have an internal regulations establishing its

Yes

-

responsibilities, attributions and operating rules, including: (i) the attributions of the chairman

of the Board of Directors; (ii) the rules for substituting the chairman of the Board of Directors

in the event of his/her absence or vacancy; (iii) the measures to be taken in situations of

conflict of interests; and (iv) the deadlines for submission of the materials to be discussed

during the meetings with adequate depth required.

2.9.1 The Board of Directors should define an annual calendar with the dates of the ordinary

Yes

-

meetings, which shall not be inferior to six nor superior to twelve, in addition to calling

extraordinary meetings, whenever necessary. This calendar should provide for an annual

thematic agenda with relevant issues and discussion dates.

2.9.2 The meetings of the Board of Directors should provide for regular sessions for external

No

The Internal Regulation of the Board of Directors does not provide for the holding of regular

board members only, without the presence of the executives and other guests, for the

exclusive sessions only with external directors, however it establishes the participation of

alignment of the external board members and discussion of topics that may create

Directors, independent auditors, Fiscal Council and members of any other bodies of the Company in

embarrassment/constraints.

the meetings. When the subject to be discussed creates any situation of conflict of interests or

embarrassment to the directors that make up the controlling group, meetings are held with the

exclusive participation of external directors, who conduct the matter without any influence from

the other directors.

2.9.3 The minutes of the Board of Directors' meetings should be clearly written and report all

Yes

The minutes of the Board of Directors' meeting are clearly written, where the decisions made, the

decisions made, the attendees, dissenting votes and abstentions of votes.

persons attending, the dissenting votes and abstentions from voting are all recorded.

3.1.1 The statutory executives must, without prejudice to their legal and statutory powers and

Yes

-

other practices set forth in this Code: (i) carry out the risk management policy and, when

necessary, propose to the Board of Directors a review of the policy, due to changes in risks to

which the company is exposed; (ii) implement and maintain effective mechanisms, processes

and programs to monitor and disclose the financial and operating performance, as well as the

impacts of the company's activities on society and the environment.

3.1.2 The statutory executives should have their own internal regulations establishing their

Yes

-

structure, operation, roles and responsibilities.

3.2.1 No executive or management positions should be reserved for the direct appointment by

Yes

-

shareholders.

3.3.1 The CEO should be evaluated, on an annual basis, in a formal process conducted by the

No

Currently, the Company does not have a specific procedure for assessing the performance of the CEO.

Board of Directors, based on the verification of the achievement of the financial and non-

However, it has an evaluation, with a methodology recognized by the market, for all other directors.

financial performance goals established by the Board of Directors for the company.

The People Committee may carry out studies to assess the possibility of implementing the

recommended practice in the future.

3.3.2 The results of the evaluation of other statutory executives, including the CEO's proposals

No

Eligible board members are evaluated annually by their immediate superior, peers and subordinates

of goals to be agreed on and whether the executives should continue, be promoted or

(360 assessment). The assessment is carried out based on behavioral aspects (assessment of the

dismissed from their respective positions, should be presented, reviewed, discussed and

competencies of the Companys' Leader Profile) and results (based on performance goals). The

approved at meetings of the Board of Directors.

2023 REPORT ON CORPORATE GOVERNANCE CODE

results of this assessment are periodically shared with the Board of Directors, when the

management documents are approved, as well as the fixed or variable compensation for the

directors.

3.4.1 The compensation of the statutory executives should be based on a compensation policy

Yes

The guidelines on the remuneration of the Board of Directors, the Fiscal Council and the Statutory

approved by the Board of Directors through a formal and transparent procedure that takes into

Board of Executive Officers are described in the Remuneration Policy, approved by the Company's

account the costs and risks involved.

Board of Directors. According to the Policy, management compensation must not be linked to

indicators that may encourage behaviors that increase risk exposure above the levels considered

prudent in the short, medium and long-term strategies adopted by the Company. To know more,

https://ri.randoncorp.com/governanca-corporativa/estatutos-codigos-e-politicas/

3.4.2 The compensation of the statutory executives should be linked to the results, and the

Yes

Board compensation is linked to the Company's short, medium and long-term interests. Fixed

medium- and long-term goals clearly and objectively related to the creation of economic value

compensation is in line with the market median, thus allowing the Company to allocate a significant

for the company in the long term.

portion of total compensation to short- and long-term variable incentives. The fixed portion of the

remuneration may be altered due to the executive's merit and/or due to misalignment with the

market, demonstrated by the salary survey carried out annually and the performance evaluation for

the period. This change must be approved by the Board of Directors. Variable compensation is

represented by profit sharing, such as short-term incentives, profit sharing, and long-term

incentives, retention bonuses. Details of the Executive Board's compensation can be accessed in

item 8 of the Reference Form.

3.4.3 The incentives' structure should be in line with the risk limits defined by the Board of

Yes

The fixed and variable compensation of managers is proposed by the Board of Directors and

Directors and should prohibit that one single person controls the decision-making process and

approved at the Annual Shareholders' Meeting, as provided for in the Brazilian Corporate Law and in

its respective supervision. No one should resolve on their own compensation.

the Company's Bylaws, and no Officer controls the decision-making process on setting their own

compensation. The short- and long-term incentive structure is in line with the provisions of this

item and that described in the Remuneration Policy and in item 8 of the Reference Form.

4.1.1 The statutory audit committee must: (i) among its attribution, to assist the Board of

No

The Company does not have a statutory audit committee, but it has a Risk Management and

Directors in the monitoring and control of the quality of the financial statements, internal

Compliance area, which has an internal audit, linked to the Board of Directors, and an independent

controls, risk management and compliance; (ii) be made up mostly of independent members

audit that rotates every five years. The Risk Management and Compliance area reports

and coordinated by and independent director; (iii) have at least one independent member with

administratively to the CFO and functionally to the Board of Directors. Functional subordination

proven experience in the accounting-corporate, internal controls, financial and audit areas,

implies ensuring that its activities are free from interference of any kind that may limit its scope of

cumulatively; and (iv) have its own budget for contracting advisers regarding accounting, legal

action. And, administrative subordination has the scope to ensure the material and human

or other subjects, when the opinion of an external specialist is required.

resources necessary for the performance of its functions. The Company also has a Fiscal Council,

installed since 1999, without interruption, whose duties of its members contribute to verifying the

effectiveness of internal controls, risk management, accounting records and the accuracy of the

financial statements.

4.2.1 The Audit Committee must have its own internal regulations describing its structure,

Yes

-

operation, work program, roles and responsibilities, without hindering the individual actions of

its members.

4.2.2 The minutes of the fiscal council's meetings should follow the same rules of disclosure as

Yes

-

those valid for the minutes of the Board of Directors

Attachments

  • Original Link
  • Original Document
  • Permalink

Disclaimer

Randon SA Implementos e Participações published this content on 31 July 2023 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 31 July 2023 18:13:04 UTC.